Application: templates and forms
20 forms available to fill out or download.
Request for a school enrolment or academic certificate (Spain)
A Spanish written request, in Spanish, for an adult student, or a parent or guardian of a student in Spain, who needs a certificate from the school: of enrolment in the current year, of the marks obtained, or of the studies completed. It is addressed to the school office or the head, states what the certificate is for and how it is to be delivered. In some Spanish regions the enrolment certificate can be downloaded free from the regional education platform. Hand it in at the school office against a stamped copy, or file it through a public registry.
Claim for reimbursement of medical expenses from a health insurer (Spain)
A Spanish letter, in Spanish, for a person covered by a private health insurance policy with expense reimbursement in Spain who has paid for a consultation, a test or a treatment and wants back what the policy covers. It claims the refund from the insurer under Article 105 of the Spanish Insurance Contract Act, lists the care, the invoices, the amount and the IBAN, and asks for any refusal to be explained in writing. Send it by certified post, burofax or the insurer's customer area. It holds health data, so it is sold blank and filled in by hand.
Request for access to public information (Spain)
This can be done free of charge on the Spanish State's Transparency Portal and on each body's electronic office, with their own form; you do not need DocMuse for it. This Spanish document, in Spanish, is for people who prefer to file through a registry: it asks a ministry, a regional government, a town hall or another public body for information it holds, under Spanish Law 19/2013 on transparency or the region's transparency law, without having to say why. The body has one month to decide.
Request for access to and a copy of the medical record (Spain)
A Spanish letter, in Spanish, for a patient who wants to see and copy their medical record in Spain, for their representative, or for a relative of a deceased patient. It exercises the right of access under Article 18 of Spanish Law 41/2002 and Article 15 of the GDPR before a hospital, health centre or private clinic: it names the documents, the period and how the copy is to be delivered, and recalls the one-month deadline and that access is free. Hand it in at the patient or admissions service or send it by certified post; to a public centre, also through a public registry. It holds health data, so it is sold blank and filled in by hand.
General application to a public body (Spain)
This can be done free of charge on the electronic office and at the counters of each Spanish public body, with its own general application form (instancia general); you do not need DocMuse for it. This Spanish document, in Spanish, is an application with the content article 66 of Spanish Law 39/2015 asks for — your details, how to notify you, facts, request, place, date, signature and the body addressed — for any request to a ministry, a regional government or a town hall that has no form of its own. File it through a registry or at a post office as administrative mail.
Exercising the GDPR rights of access, erasure or objection (Spain)
The Spanish Data Protection Agency (AEPD) publishes free forms for exercising these rights: you do not need DocMuse for it. This Spanish letter, in Spanish, is for anyone who wants to know what personal data a company or body in Spain holds about them, have it erased or stop its use. It exercises, before the data controller, the right of access (Article 15 GDPR), erasure (Article 17) or objection (Article 21), as you choose, names the data and the reason, and recalls the one-month deadline and that it is free. Send it by burofax, certified post or by hand, or to the e-mail address in the privacy notice.
Request to transfer a pupil's records on changing school (Spain)
A Spanish written request, in Spanish, for a parent or guardian of a primary or lower-secondary pupil in Spain who changes school during the year and already has a place at the new school. It tells the current school that the pupil is leaving, asks it to send the academic record (historial académico) and the transfer report (informe personal por traslado) to the new school, and asks for a certificate of enrolment. The place itself is applied for first through the region's admission procedure, on its free form. Hand it in at the school office against a stamped copy, or file it through a public registry.
Objection and appeal against a traffic fine (Spain)
This step is free on the online office of Spain's traffic authority (DGT); you do not need DocMuse for it. For anyone who has received a traffic fine in Spain from the DGT, a town hall, Catalonia's traffic service or the Basque Government and disagrees: objections (alegaciones) to the fine notice within 20 calendar days, or an appeal for reconsideration against the penalty within one month (arts. 95 and 96 of the Spanish Traffic Act). Paying with the 50 % discount within those 20 days closes the case and gives up the objection. Filed with the body that fined you, online, at a registry or a post office; companies must file online. In Spanish.
Appeal for reconsideration of a Spanish Tax Agency decision (Spain)
This step is free on the Spanish Tax Agency's online office (sede electrónica); you do not need DocMuse for it. For anyone who has received an assessment, a penalty or another decision from the Spanish Tax Agency (AEAT) and disagrees: the written recurso de reposición to the office that issued it, within one month of notification (art. 223 of the Spanish General Tax Act). It is filed online, at any public registry office or at a Spanish post office as official mail; companies must file online. Navarre and the Basque Country have their own tax authorities and tribunals, and the Canary Islands apply IGIC. In Spanish.
Appeal against a parking, pay-and-display or low-emission-zone fine (Spain)
This step is free on your Spanish town hall's online office; you do not need DocMuse for it. For anyone who has received a council fine in Spain for parking, for the regulated parking zone (ORA, blue zone) or for entering a low-emission zone, and disagrees: objections to the notice within 20 calendar days, or an appeal for reconsideration against the penalty within one month, with the ground and the evidence (arts. 95 and 96 of the Spanish Traffic Act). Paying with the 50 % discount closes the case. Filed at a registry office, a post office or the town hall's online office; companies must file online. In Spanish.
Statement naming the driver of a fined vehicle (Spain)
This step is free on the online office of Spain's traffic authority (DGT) and of many town halls; you do not need DocMuse for it. For the registered keeper of a vehicle who receives a fine for something another person did and a request to name the driver: the statement with the driver's details and licence, within 20 calendar days (art. 11.1.a of the Spanish Traffic Act). Not naming the driver is a very serious offence. Filed with the body that asks, at a registry office or a post office; companies file online. In Spanish.
Request for end-of-employment documents (Spain)
For an employee in Spain whose contract has ended and who has not received the paperwork. The letter asks the employer for the employer's certificate for the SEPE, the final settlement (finiquito) with each item itemised, any missing payslips and the income-tax withholding certificate, and leaves room for other documents. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.
Claim against the Spanish municipal capital-gains tax on land (plusvalía) (Spain)
This step is free on your Spanish town hall's online office; you do not need DocMuse for it. For anyone who has paid or owes the Spanish municipal tax on the increase in land value (plusvalía, IIVTNU) after a sale, inheritance or gift from 10 November 2021 with no gain, or with a real gain lower than the one calculated: it asks for the self-assessment to be corrected or appeals the assessment, and for the overpayment back. Filed at a registry office, a post office or online; companies must file online. Navarre and the Basque Country have their own rules; the Canary Islands apply IGIC. In Spanish.
Application to change a first name or the order of surnames (Spain)
For an adult who wants to reverse the order of their surnames or change their first name to the one they habitually use. Spanish Civil Registry offices have their own application form: if they offer it, you may use it. This application, in the Spanish “EXPONE / SOLICITA” shape, identifies the birth registration, says what is asked and, for a first name, the reasons and the proof of use. It is filed at the Civil Registry office, which decides in a file, with a copy of the ID. In Spanish.
Holiday request to the employer (Spain)
For an employee in Spain who wants to ask for holiday dates in writing. The request gives the year the holiday belongs to and the first and last day, recalls the thirty calendar days and the two months' notice of art. 38 of the Spanish Workers' Statute, and asks for a written answer. It is handed over against a receipt («Recibí») signed by the employer, sent by certified letter or, if preferred, by burofax. In Spanish.
Response to a proposed tax assessment or a request from the Spanish Tax Agency (Spain)
This step is free on the Spanish Tax Agency's online office; you do not need DocMuse for it. For anyone who has received from the Spanish Tax Agency (AEAT) a proposed assessment or a request for information and wants to answer: the written response (alegaciones) that sets out your reasons and encloses your documents, within the time given in the notice. It is filed online, at a registry office or at a Spanish post office; companies file online. Navarre and the Basque Country have their own tax authorities, and the Canary Islands apply IGIC. In Spanish.
Appeal against Spanish council tax, waste fee or another municipal tax (Spain)
This step is free on your Spanish town hall's online office; you do not need DocMuse for it. For anyone who disagrees with a bill or assessment for property tax (IBI), the waste-collection fee, road tax or another Spanish municipal tax: the appeal for reconsideration (recurso de reposición) to the town hall or the body that manages the tax, within one month (art. 14.2 of the Spanish Local Finance Act). Filed at a registry office, a post office or online; companies must file online. Navarre and the Basque Country have their own rules, and the Canary Islands apply IGIC. In Spanish.
Request to adapt working time for family reasons (Spain)
For an employee in Spain who needs to change working hours, how they are spread or to work remotely in order to care for children or relatives, without cutting hours or pay. The request asks for the adaptation of art. 34.8 of the Spanish Workers' Statute, explains the need and recalls that the employer must negotiate for up to fifteen days and answer in writing. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.
Request for unpaid leave (Spain)
For an employee in Spain who needs a few days or weeks off without pay. The request asks the employer for unpaid leave on stated dates, under the collective agreement or as an agreement, because the Spanish Workers' Statute gives no general right to it, and asks for a written answer. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.
Request for voluntary leave of absence (excedencia) (Spain)
For an employee in Spain with at least one year's service who wants to stop working for a while without breaking the link with the employer. The request asks for the voluntary leave of absence of art. 46.2 of the Spanish Workers' Statute, from four months to five years, with its dates, and recalls the priority right to return to a vacancy. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.
Can't find the document you need? Ask for it, free of charge — we write the forms and letters people ask for. Request a document