Notice & Demand: templates and forms
31 forms available to fill out or download. · Showing 1–24
Payment reminder for an overdue invoice (Spain)
For a self-employed person or business in Spain with an overdue unpaid invoice: a courteous Spanish reminder identifying the invoice, its amount and due date, asking for payment or for proof if already paid, and recalling that late-payment interest and recovery costs under Spain's Law 3/2004 run from the due date. Sent by e-mail or, for proof of content, by burofax; if payment does not follow, the next step is the demand with an invitation to negotiate. In Spanish.
Payment or debt reduction proposal to a creditor (Spain)
For someone in Spain who owes money to a bank, a lender, a utility or a debt collector and wants to offer a smaller lump sum (quita) or instalments (espera) to close the debt. The letter states the amount claimed and the amount offered, the schedule, and makes everything subject to written acceptance stating that, once paid, the debt is settled, with a receipt in full and removal from bad-debtor files. Nothing is paid before that acceptance. Send it by burofax or through the creditor's written channel. In Spanish.
Notice of absence on sick leave to the employer (Spain)
A Spanish letter, in Spanish, for an employee on sick leave in Spain who wants to tell the employer in writing. Since 1 April 2023 (Spanish Royal Decree 1060/2022) the employee no longer hands in a copy of the sick note: the INSS, Spain's social security institute, sends its details to the employer electronically. The letter only reports the absence, its start date and, if wished, the estimated length, never the diagnosis. Hand it over against a signed receipt, send it by certified post or burofax, or use the channel set by the collective agreement. It holds health data, so it is sold blank and filled in by hand.
Request to cancel a phone, internet or TV contract (Spain)
For the holder of a mobile, landline, broadband or TV line in Spain who wants to cancel and not be charged any more. The letter tells the operator to end the services two working days after receiving it, asks for the reference number, the closing bill and instructions for returning the equipment, and that nothing be charged afterwards. Send it by burofax with certified content, which proves the date from which the operator may no longer bill; you can also use any channel the operator offers. In Spanish.
Request for removal from a bad-debtor file (Spain)
For someone listed in Spain in a bad-debtor file such as ASNEF or Experian for a debt that is paid, does not exist, is disputed, was never notified, is over five years old or is under fifty euros. The letter exercises the right to erasure against the company running the file, asks for processing to be restricted while it checks, and points out the one-month deadline to answer (article 20 of Spain's data protection act, LOPDGDD, and articles 12 to 19 GDPR); a copy goes to the creditor. Exercising these rights is free, and the AEPD offers its own model forms. Send it by burofax or through the file's written channel. In Spanish.
Demand for payment of invoices between businesses by burofax (Spain)
For a self-employed person or business whose invoices another business in Spain will not pay: a Spanish demand for the principal, the late-payment interest and the 40 euros per invoice of Spain's Law 3/2004, with the invitation to negotiate within thirty days that Organic Law 1/2025 requires before a court claim, including the payment-order procedure (monitorio). Sent by burofax with certified content and acknowledgement of receipt, proving what was sent and when. In Spanish.
Demand for payment with an invitation to negotiate (Spain)
For a private person in Spain who is owed money (a loan, a sale, work done) and wants to claim it before going to court. The letter states the amount in words and figures and where it comes from, asks for payment by bank transfer and invites the debtor to negotiate on that same debt, with the thirty days required since 3 April 2025 by Organic Law 1/2025: without that attempt, a claim is not admitted. It also interrupts limitation (article 1973 of the Spanish Civil Code). It is sent by burofax with certified content and proof of delivery. In Spanish.
Parent's note justifying a pupil's absence from school (Spain)
A Spanish note, in Spanish, for a parent or guardian of a pupil in Spain who wants to justify to the class tutor an absence that has happened, or announce one ahead: a family matter, a trip, an unavoidable duty, an errand during school hours. It gives the dates and the reason, asks for the absence to be treated as justified under the school's rules, and asks what work to catch up on. It is not for absences through illness, which are justified as the school says. Hand it over, put it in the pupil's planner or send it through the school's app.
Notice of withdrawal from a distance or off-premises purchase (Spain)
For a consumer in Spain who bought online, by phone or away from the shop (at home or on an excursion) and has changed their mind: the letter withdraws from the contract within 14 calendar days, without giving reasons (arts. 102 to 108 of the Spanish Consumer Protection Act, TRLGDCU), and asks for everything paid back within 14 days. The model withdrawal form in annex B of the TRLGDCU, which the seller must give you free, is enough on its own. This Spanish letter proves what was sent and when: send it by burofax with certified content, or attach it to an e-mail. In Spanish.
Request to close a bank account (Spain)
For the holder of an account with a bank in Spain who wants to close it and not be kept waiting. The letter asks for the account to be closed and the contract ended, the balance transferred to another account, the cards cancelled, new direct debits refused and written confirmation with the final statement. It points out that the holder may close at any time, that the bank must do so within 24 hours, and that it is free if the account is open-ended or over six months old (article 32 of Spain's Royal Decree-Law 19/2018). Hand it in at the branch against a stamped copy, or send it by burofax. In Spanish.
Cancellation of a direct debit mandate (SEPA) (Spain)
For someone with an account in Spain who wants a company or a person to stop taking payments from it. Two letters: to the bank, revoking that creditor's direct debit mandate (SEPA mandate) so that no further debits are paid; and to the creditor, telling them so and saying how payment will be made from now on, or why the charges are disputed. The revocation applies to debits due after the business day on which the bank receives it (article 52 of Spain's Royal Decree-Law 19/2018). Send them by burofax, by hand against a signed copy or by registered post. In Spanish.
Letter terminating a services or supply contract between businesses (Spain)
For a business or self-employed person in Spain ending a services or supply contract with another business: a Spanish letter giving notice of termination, choosing the ground (the right to terminate or withdraw that the contract gives, or the other party's breach under art. 1124 of the Spanish Civil Code), setting the effective date and asking for materials back and the final invoice. Sent by burofax with certified content and acknowledgement of receipt. In Spanish.
Letter opposing the renewal of an insurance policy (Spain)
For the policyholder of an insurance policy in Spain (car, home, health, funeral or another kind, but not life insurance) who does not want it renewed: the letter tells the insurer that you oppose the renewal at least one month before the expiry date, as article 22 of the Spanish Insurance Contract Act requires, and asks that no premium be charged for the new period. Send it by burofax with certified content, which proves that the insurer received it in time. In Spanish.
Confidential binding offer up to 2,000 euros (Spain)
For an individual, self-employed person or business with a dispute of up to 2,000 euros in Spain who wants to settle it without a trial: the Spanish confidential binding offer of art. 17 of Organic Law 1/2025, stating the dispute, the amount and the terms, with an acceptance at the foot. If the other side accepts it expressly, it binds the offeror; if it refuses or stays silent for a month, the pre-court requirement is met. Sent by burofax. In Spanish.
Reply to a debt collector: proof of the debt or limitation (Spain)
For someone in Spain receiving letters, calls or messages from a debt collector or a debt buyer about a debt they do not recognise or that is very old. The letter does not acknowledge the debt: it asks for the contract, the calculation of the amount and proof of the assignment or mandate, and lets you plead limitation where more than five years have passed without a claim or an acknowledgement (articles 1964.2 and 1973 of the Spanish Civil Code). It also asks where your data came from (article 15 GDPR). It is sent by burofax with certified content. In Spanish.
Request to cancel a gym membership or subscription (Spain)
For a member of a gym or subscriber to a service in Spain (a platform, club, magazine or monthly box) who wants to cancel and stop being charged. The letter gives notice on the date you choose, recalls that the company must allow cancellation by the same means used to sign up and without obstacles or disproportionate charges (art. 62.3 of the Spanish Consumer Protection Act, TRLGDCU), and asks for confirmation and for no further direct debits. Send it by burofax with certified content, which proves the date. In Spanish.
Disciplinary dismissal letter for a household employee (Spain)
For a householder in Spain who employs someone to work in the home (cleaning, childcare or elderly care) and dismisses them for a serious, culpable breach. The letter meets art. 55.1 of the Spanish Workers' Statute: the facts, the ground under art. 54.2, the effective date, the prior hearing and the final settlement. For domestic employment only. It is handed over against a receipt or sent by burofax. In Spanish.
Notice of return of keys without the landlord present (Spain)
For a tenant in Spain leaving a home when the landlord does not come for the keys, does not answer or refuses to take them: the letter telling the landlord from which day the home is vacant, why the keys were not handed over in person and where they can be collected, describing the state of the home with meter readings and dated photos, and recalling the interest on a deposit not returned (article 36.4 of the Spanish Urban Leases Act). Sent by burofax with certified content and proof of receipt. In Spanish.
Claim for unpaid wages and overtime (Spain)
For an employee in Spain whose employer has not paid wages, extra payments or overtime. The letter itemises what is owed by month and type, demands payment by a set date with the ten per cent late-payment interest of art. 29.3 of the Spanish Workers' Statute, interrupts the one-year time limit to claim and announces the request for conciliation (papeleta). It is sent by burofax with certified content. In Spanish.
Demand for the return of a rental deposit (Spain)
For a tenant in Spain whose landlord has not returned the deposit after the keys were handed back: the letter claiming the deposit and any additional guarantee, with the statutory interest that runs once a month has passed since the keys were returned (article 36.4 of the Spanish Urban Leases Act), rejecting deductions the tenant does not accept and inviting the landlord to negotiate for thirty days, as Spain's Organic Law 1/2025 requires before going to court. Sent by burofax with certified content and proof of receipt. In Spanish.
Notice of an urgent repair made by the tenant (Spain)
For a tenant in Spain who, after telling the landlord, had to order an urgent repair to avoid imminent damage or serious discomfort: the letter describing the fault and the repair, recalling when and how the landlord was told, claiming the invoice amount as article 21.3 of the Spanish Urban Leases Act allows, and inviting negotiation for thirty days, as Spain's Organic Law 1/2025 requires. Sent by burofax with certified content and proof of receipt. In Spanish.
Resignation letter (Spain)
For an employee leaving a job in Spain of their own accord. The letter gives the employer notice of resignation (art. 49.1.d of the Spanish Workers' Statute), with the notice period of the collective agreement or, where it says nothing, local custom, sets the last working day and asks for the final settlement (finiquito), the last payslip, the tax withholding certificate and the employer's certificate. It is sent by burofax with certified content, which proves the text and the date. In Spanish.
Revocation of a mandate or authorisation (Spain)
For someone who gave another person a private mandate or authorisation and wants to withdraw it: the letter gives notice of the revocation with effect from receipt, asks for the document and anything received back, and for an account. It goes by burofax with certified content and acknowledgement of receipt, which proves when it arrived. If the power was granted before a notary, revoke it before a notary too and use this letter to give notice. A separate notice informs banks and companies. In Spanish.
Notice of eight-week parental leave (Spain)
For an employee in Spain with a child under eight who wants to take the parental leave of art. 48 bis of the Spanish Workers' Statute, of up to eight weeks. The letter tells the employer the weeks, the start and end dates and whether it will be full-time or part-time, with the ten days' notice the law sets or the collective agreement's. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.
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