Spain: templates and forms

For a consumer in Spain whose contract a company is not honouring (a service badly done, a wrongful charge, a refund that never comes) and who wants to demand it before going to court. The letter describes the breach, requires the company to perform and, in the same letter, invites it to negotiate for thirty days: the prior attempt to negotiate that Spanish Organic Law 1/2025 has required since 3 April 2025 before a claim can be filed. Send it by burofax with certified content, which proves what was sent and when. In Spanish.

For an employer and an employee in Spain who decide together to end the employment contract (art. 49.1.a of the Spanish Workers' Statute). It sets the termination date, any compensation they agree, the settlement of what is owed up to that day (pay, extra payments, holidays) and the return of company property. Ending a job by mutual agreement gives no right to Spanish unemployment benefit. Both sides sign, each keeping a copy. In Spanish.

For a company or self-employed person in Spain hiring an employee on an open-ended contract, full-time or part-time. It sets out the position and professional group, the collective agreement, a trial period within the limits of art. 14 of the Spanish Workers' Statute, working hours, salary and the two extra payments, holidays, training and notice, with the written information required by Spanish Royal Decree 723/2026. Signed in two copies before work starts. In Spanish.

For employer and employee in Spain when an employment contract ends, whatever the reason. It itemises the settlement — outstanding pay, the proportional part of the extra payments, holidays not taken, any severance and deductions —, the total in words and figures, whether it is signed before a workers' representative (art. 49.2 of the Spanish Workers' Statute) and space for the employee to write remarks, for example disagreeing with an item. Both sides sign it. In Spanish.

For someone who cannot attend to one matter in person and asks another person to do a single act: file a document, sign for keys, attend a meeting, hand in paperwork. Many Spanish bodies have their own form or an online power in their electronic office, both free: if they require it, use theirs. The authorisation describes the act, where it is done and until when it is valid, and excludes anything needing a notarial power. Both people sign it, and the authorised person carries it with their ID. In Spanish.

For an employer in Spain that needs to cover an employee entitled to return to the job (sick leave, unpaid leave, birth leave), make up hours another employee has reduced, or fill a post while the permanent holder is chosen. It makes you state the cause, the specific circumstances and, where it applies, the name of the person replaced (art. 15.3 of the Spanish Workers' Statute). It sets the term, trial period, hours and pay; no severance is due at the end. Signed before work starts. In Spanish.

Spain's tax agency offers a free invoicing application (VERI*FACTU) on its website; you do not need DocMuse for this. For a self-employed person or business in Spain invoicing without invoicing software: a Spanish invoice with the content of art. 6 of Royal Decree 1619/2012, VAT, IGIC in the Canary Islands or IPSI in Ceuta and Melilla, and withholding. With software, Verifactu applies from 2027; in the Basque Country, TicketBAI. In Spanish.

For a business or professional engaging a self-employed person in Spain (design, programming, translation, training, consulting): a Spanish civil contract with the scope, the professional's independence over hours, place and means, the fee in words and figures, invoicing and the payment term under Spain's Law 3/2004, confidentiality, a statement that the professional is not economically dependent on the client (TRADE) and the attempt to negotiate before court (Organic Law 1/2025). In Spanish.

For an employer in Spain that wants to set down in writing what information an employee must keep secret, during the contract and afterwards. It defines confidential information, what is excluded, permitted use, the return of documents and equipment at the end and the period after termination, in line with the duty of good faith in the Spanish Workers' Statute and Spanish Law 1/2019 on Trade Secrets. It is not a non-compete clause: it does not stop the employee working for another business later. Both sides sign it. In Spanish.

For a householder in Spain who employs someone to work in the home (cleaning, childcare or elderly care) and dismisses them for a serious, culpable breach. The letter meets art. 55.1 of the Spanish Workers' Statute: the facts, the ground under art. 54.2, the effective date, the prior hearing and the final settlement. For domestic employment only. It is handed over against a receipt or sent by burofax. In Spanish.

For a family or person in Spain hiring a household employee on an open-ended contract: cleaning, cooking, childcare or care of an older person, living in or out. It sets out the tasks, the trial period, the hours and rest of Spanish Royal Decree 1620/2011, pay by the month or by the hour, pay in kind, the extra payments, holidays and the termination rules as they stand since Royal Decree-Law 16/2022. Both sides sign it before work starts. In Spanish.

For an employer and employee in Spain agreeing regular remote work — at least thirty per cent of working time over three months —, which Spanish Law 10/2021 requires in writing before it starts. It covers the minimum content of art. 7: inventory of equipment and its useful life, expenses and how they are compensated, hours and availability, percentage and days, the workplace the employee belongs to and the chosen place, notice to return to the office, monitoring, technical problems, data and duration. Both sign; the employer gives the representatives a copy within ten days. In Spanish.

For a business engaging another for a continuing service in Spain (cleaning, maintenance, IT support, marketing, consulting): a Spanish contract with scope, term and renewal, the price in words and figures, invoicing and the payment term within the 60-day limit of Spain's Law 3/2004, late-payment interest, confidentiality, personal data, termination for breach and the attempt to negotiate before going to court (Organic Law 1/2025). Signed in two copies. In Spanish.

For a self-employed person or business whose invoices another business in Spain will not pay: a Spanish demand for the principal, the late-payment interest and the 40 euros per invoice of Spain's Law 3/2004, with the invitation to negotiate within thirty days that Organic Law 1/2025 requires before a court claim, including the payment-order procedure (monitorio). Sent by burofax with certified content and acknowledgement of receipt, proving what was sent and when. In Spanish.

For an employer in Spain that needs a temporary contract for an occasional, unforeseeable rise in activity or for an occasional, foreseeable and short situation. It makes the employer describe the cause, the specific circumstances and their link with the term precisely, as art. 15 of the Spanish Workers' Statute has required since the 2021 labour reform: without that cause the contract is open-ended. It sets the term (up to six months, or a year if a sector agreement extends it), trial period, hours, pay and the final payment of twelve days per year. Signed before work starts. In Spanish.

For a business or self-employed person in Spain ending a services or supply contract with another business: a Spanish letter giving notice of termination, choosing the ground (the right to terminate or withdraw that the contract gives, or the other party's breach under art. 1124 of the Spanish Civil Code), setting the effective date and asking for materials back and the final invoice. Sent by burofax with certified content and acknowledgement of receipt. In Spanish.

For an individual, self-employed person or business with a dispute of up to 2,000 euros in Spain who wants to settle it without a trial: the Spanish confidential binding offer of art. 17 of Organic Law 1/2025, stating the dispute, the amount and the terms, with an acceptance at the foot. If the other side accepts it expressly, it binds the offeror; if it refuses or stays silent for a month, the pre-court requirement is met. Sent by burofax. In Spanish.

For two private individuals in Spain with a dispute over money or a contract (a debt, damage, a sale, building work) who settle it without a lawsuit, each giving something up (article 1809 of the Spanish Civil Code). It is a form with fields: the matter, what each side gives or does and by when, the payment and the account, and the waiver of further claims on that matter. It records that the agreement was reached in a negotiation under Organic Law 1/2025 and that either side may have it made into a notarial deed. Not for employment or family matters. Signed in two copies. In Spanish.

Spain's tax agency offers a free invoicing application (VERI*FACTU) on its website; you do not need DocMuse for this. For a self-employed person or business in Spain invoicing without software who must correct an invoice: the Spanish corrective invoice of art. 15 of Royal Decree 1619/2012, in its own series, naming the invoice corrected, the reason and the amounts by difference or by replacement; VAT, IGIC in the Canary Islands or IPSI. In Spanish.

For a self-employed person or business in Spain with an overdue unpaid invoice: a courteous Spanish reminder identifying the invoice, its amount and due date, asking for payment or for proof if already paid, and recalling that late-payment interest and recovery costs under Spain's Law 3/2004 run from the due date. Sent by e-mail or, for proof of content, by burofax; if payment does not follow, the next step is the demand with an invitation to negotiate. In Spanish.

For the landlord and the tenant of a home in Spain at the start of a lease: the record both sign on the day the keys are handed over, with the meter readings, the keys handed over, the state of each room, the inventory of furniture and appliances, the documents handed over, outstanding repairs and the number of photos attached. It records the state in which the tenant receives the home (articles 1561 and 1562 of the Spanish Civil Code). Signed in two copies, in person, and attached to the lease. In Spanish.

For an employee leaving a job in Spain of their own accord. The letter gives the employer notice of resignation (art. 49.1.d of the Spanish Workers' Statute), with the notice period of the collective agreement or, where it says nothing, local custom, sets the last working day and asks for the final settlement (finiquito), the last payslip, the tax withholding certificate and the employer's certificate. It is sent by burofax with certified content, which proves the text and the date. In Spanish.

For an employee in Spain with at least one year's service who wants to stop working for a while without breaking the link with the employer. The request asks for the voluntary leave of absence of art. 46.2 of the Spanish Workers' Statute, from four months to five years, with its dates, and recalls the priority right to return to a vacancy. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

For an employee in Spain whose employer has not paid wages, extra payments or overtime. The letter itemises what is owed by month and type, demands payment by a set date with the ten per cent late-payment interest of art. 29.3 of the Spanish Workers' Statute, interrupts the one-year time limit to claim and announces the request for conciliation (papeleta). It is sent by burofax with certified content. In Spanish.