Poland: templates and forms

Notice of resignation from a Polish employment contract, with no reason needed: which contract, what notice period and when it ends — a period counted in weeks ends on a Saturday, one counted in months on the last day of a month. The letter also asks for the certificate of employment on the last day and for leave to be settled. If both sides want to part sooner, they can agree an earlier date after notice is given.

A request to the employer to correct errors in the Polish certificate of employment — the wrong period of employment, the wrong way the contract ended, the wrong amount of leave taken. It is made within 14 days of receiving the certificate; if the employer refuses, a claim can go to the labour court within 14 days of being told. The letter says what is wrong, what it should say, and why.

An employee's request in Poland to work remotely in full or in part: from when, where and on what pattern, with a statement about premises and equipment. Some employees — pregnant ones and parents of children up to 4, among others — are entitled to have the request granted unless the organisation or type of work rules it out; the letter lets you state that ground. Occasional remote work, up to 24 days a year, has its own request.

An employee's demand for unpaid wages in Poland: for which periods, how much, by when and to which account, reminding the employer that pay is due within the first 10 days of the following month, and saying that the labour court and the National Labour Inspectorate come next. It ends the silence and proves an attempt to settle amicably.

Ending a Polish employment contract by agreement of both sides, on a date they choose, with no notice period and no reasons given. The agreement records who proposed it — which matters for the certificate of employment, for severance where the reasons do not concern the employee, and for the labour office — and settles leave and anything else the parties have agreed.

An application to a Polish head teacher for a duplicate of a lost or damaged certificate — a school-leaving, end-of-year or matura certificate: the type and the year issued, the surname at the time, date of birth, class or programme, the reason, proof of the 26 zł fee, and how it will be collected. A duplicate has the force of the original, and if the school no longer exists, the body holding its records issues it.

A Polish contract for a specific, verifiable result — a design, a text, software, an object: the work and its requirements, the deadline, a lump-sum fee in words, acceptance by protocol, remedying defects and warranty, the right to withdraw for delay, and transfer of copyright on the named fields of exploitation. It reminds a business client to report the contract to ZUS on the RUD form.

A courteous, practical request to a current or former employer in Poland for a reference: the position and period worked, what it is needed for and what is worth highlighting. In Poland a reference is voluntary — only the certificate of employment is compulsory — so the letter makes agreeing easy by suggesting specific achievements and a date.

An employee's written request for unpaid leave in Poland: dates, number of days and reason. The employer may grant it but does not have to; there is space for the decision on the same sheet. Unpaid leave does not count towards the service on which employee entitlements depend, and for leave over three months the parties can agree that the employee may be recalled earlier for important reasons.

A Polish employment contract with no end date, carrying what art. 29 § 1 of the Labour Code requires: the parties with the employer's registered address, job title and duties, place of work, working time, pay and its components, pay date and start date. Notice periods are written out, and the employer gives the remaining terms separately within 7 days of the employee starting work.

A Polish residential tenancy between private individuals for a set period: rent, deposit, utilities, each side's obligations and a handover record when the flat is handed over and returned. Under Polish law a fixed-term tenancy cannot be ended early except in the cases the agreement names, so this one names them. It is an ordinary tenancy; an occasional tenancy (najem okazjonalny), with the tenant's declaration before a notary, is a separate document.

Notice ending a contract for an ongoing service in Poland — a gym or pool membership, a course, a subscription, a service plan: the contract and customer numbers, the service, how it ends to underline — with the contract's notice period, immediately for important reasons, or without notice for an open-ended contract that sets none — withdrawal of consent to recurring payments, and a demand to refund fees taken in advance. It relies on rules the terms and conditions cannot exclude.

A Polish mandate contract with an individual: the tasks, period and place, the contractor's independence, an hourly rate no lower than the statutory minimum — 31.40 zł gross in 2026 — confirmation of hours, monthly payment, a statement of social-insurance status, and termination. A mandate contract generally carries social-security contributions, which is what sets it apart from a contract for a specific work.

A record of taking in a phone, computer, bike or appliance for repair, issued to the customer by the workshop or drawn up by the customer for the workshop to sign: the job number, the workshop's and customer's details, the item with its serial number, accessories, visible condition, the fault reported, the estimated cost and time, and a rule that more expensive work needs the customer's consent. At collection it proves the condition the item was left in.

The notice a Polish employee must give the employer promptly, and by the second day of absence at the latest: from when and until when the absence will last, the reason to underline — illness, caring for a child or family member, a closed nursery or school, or another — the document that will justify it, and a contact. An electronic sick note (e-ZLA) reaches the employer on its own, but does not replace this notice.

An agreement under which an employee with access to particularly important information undertakes not to compete with the employer for a set time after leaving. The employer pays compensation of at least 25% of the pay received before the employment ended, for a period equal to the ban. It must be in writing on pain of nullity, and stops binding when the employer stops paying.

A Polish employment contract with an end date, carrying the elements art. 29 § 1 of the Labour Code requires and the limit in art. 25¹: no more than 33 months and three such contracts in total between the same parties — beyond that the contract becomes a permanent one. Since 2023 the employer's notice must state its reason, and the notice periods are the same as for a permanent contract.

A car owner's authorisation for another person to drive it for a set time and in a set territory — for a trip abroad, or when lending the car to family or an employee. It gives both people's details, the vehicle, the OC policy, what is authorised, and states plainly that selling or passing the car on is not. There is room below the signature for notarisation, which some non-EU countries require.

An agreement between Polish businesses for ongoing or periodic services — IT, marketing, accounting, consulting: the scope and what falls outside it, the term, the net fee plus VAT, payment within no more than 60 days, invoices in the national e-invoicing system (KSeF), professional diligence, confidentiality, a liability cap and termination. The rules on mandate contracts apply to it (art. 750 of the Civil Code).

An employee's request for parental leave in Poland: the child and date of birth, the length in weeks, the dates, what the other parent has taken, and the attachments. Parental leave is 41 weeks for both parents together (43 for more than one child), 9 weeks of which are reserved for each parent. The request goes in at least 21 days before the leave starts.

An employee's request for annual leave in Poland: for which year, how many working days and when, with space for the employer's decision on the same sheet. Leave is 20 days with under 10 years' service and 26 days with at least 10 years, and time in education counts towards that. Leave on demand — up to 4 days a year — is requested on the day it starts at the latest.