Vehicles: templates and forms

Power of attorney to deregister or register a motor vehicle (Austria)

Why it matches: You sold your car in Austria and want the buyer to deregister it for you.

The written power of attorney that lets another person — the buyer of your car, for instance — act for you at an Austrian registration office run by a motor insurer: to deregister the car and hand back the Zulassungsschein and plates, with or without reserving the number, to register it in your name, or to deposit papers and plates under § 52 of the Austrian Motor Vehicles Act (KFG). With both people's details, the vehicle's chassis number and plate, and a period of validity. The same in every Land. Deregistration itself is free. In German, ready to print and sign by hand.

Notice cancelling motor liability insurance (Austria)

Why it matches: You want to cancel your car insurance in Austria at the end of the insurance year.

The letter cancelling your motor liability insurance in Austria in the four most common cases: at the end of the insurance year (§ 14 Abs 2 of the Austrian Motor Liability Insurance Act, KHVG) — the anniversary of the policy's start, not necessarily 31 December, with the notice arriving a month before — after a premium increase (§ 14a KHVG), after a claim (§ 158 VersVG), and after buying a used car whose insurance passed with it (§§ 69 ff VersVG). With the policy number and plate. In German, ready to print, sign and send by registered post.

Cancelling motor insurance (Germany)

Why it matches: You want to cancel your car insurance in Germany and switch to a cheaper insurer at the end of the year.

A letter cancelling your German motor insurance with your current insurer: at the end of the insurance year, early after a premium increase or a claim, or after buying a used vehicle whose policy passed to you (§ 96 of the German Insurance Contract Act, VVG). For all cover or for the comprehensive cover only, asking the insurer to confirm the end date and refund any unused premium. For most policies, a cancellation for 31 December must reach the insurer by 30 November. In German, ready to send.

Used car purchase agreement between private individuals (Austria)

Why it matches: You need a private used car sale contract that records the handover time and the deregistration.

The contract for a private sale of a used car in Austria: the vehicle with its chassis number, Typenschein or data extract and next roadworthiness test under § 57a KFG (the Pickerl), price and payment, the seller's statements on mileage, accidents and known defects, the exclusion of warranty with its limits under Austria's Civil Code (ABGB), and an express choice on roadworthiness. With the date and hour of handover, deregistration under the Austrian Motor Vehicles Act (§ 43 Abs 4 KFG) and who answers a driver enquiry until then. Not for a dealer sale. In German, ready to print twice and sign.

Request to cancel an undue or time-barred car tax demand (Italy)

Why it matches: You want to ask in writing for a wrong car tax demand to be cancelled.

For anyone who receives a notice or payment demand for Italian car tax (bollo auto) that is not owed: already paid, time-barred, vehicle not registered to them or exempt. The request, in Italian, asks the Region's tax office, or the body named on the notice, to cancel it on review; many Regions offer a free form or online service, to be preferred where it exists. In Friuli Venezia Giulia and Sardinia the tax is collected by the Agenzia delle Entrate, in Trentino-Alto Adige by the Province. No stamp duty; send by PEC, registered post or by hand. It does not stop the 60 days for an appeal.

Notice to the motor liability insurer of the sale of a car (Austria)

Why it matches: You have deregistered the car you sold and want the prepaid premium refunded.

The letter telling your motor liability insurer in Austria that you have sold your car, as § 71 of the Austrian Insurance Contract Act (VersVG) requires: with the policy number, plate, chassis number, date and hour of handover, the buyer's name and address and the day of deregistration. It asks for the premium to be settled and prepaid premium refunded to your account, or for the policy to move to a replacement car, and for a confirmation of your claims record. Austria has no notice of sale to an authority. In German, ready to print, sign and send by registered post.

Appeal against a fine (Romania)

Why it matches: You want to challenge the fine in court and ask for the report to be cancelled.

The complaint to the local court against the report by which a fine was imposed in Romania — a traffic fine or any other. It is filed within 15 days of receipt (art. 31 of Ordinance no. 2/2001) and asks for the report to be annulled or the fine replaced with a warning. It sets out the grounds of absolute nullity in art. 17 — the officer's details, the offence, the date or the signature missing — the evidence, and a request to be tried in absence.

Handover record for the sale of a car (Austria)

The record that seller and buyer fill in together when a sold car changes hands in Austria: date and exact hour, mileage, fuel or charge level, visible damage, whether the car is roadworthy, papers handed over — Typenschein or data extract, Zulassungsschein, the latest roadworthiness report under § 57a KFG (the Pickerl) — and keys, and whether the car is handed over deregistered or still registered. The hour matters: until deregistration the seller remains the registered keeper and receives every driver enquiry. Goes with the sale contract. In German, ready to print and sign by both.

Notice to the insurer of a vehicle transfer and claim for unearned premium (Greece)

The seller's letter to their motor insurer in Greece after the car's digital transfer. A Greek policy neither passes to the buyer nor needs cancelling: it lapses by law 30 days after ownership or possession of the car passes (art. 8(2) of Presidential Decree 237/1986), and the insurer must return the unearned premium for the rest of the period. The letter identifies the policy and the vehicle, gives the dates of handover and transfer with the gov.gr certificate, and asks for the refund to an IBAN and for written confirmation of when cover ended.

Notice to the motor insurer that a vehicle has been sold (Romania)

Why it matches: You have sold your car in Romania and want to tell your motor insurer that the RCA policy should end.

The notice in which a seller tells their motor (RCA) insurer in Romania that the vehicle has been sold. A Romanian RCA policy does not pass to the buyer: the seller's contract ends on notification, and the premium for the remaining period is refunded if no compensation has been paid or is owed under the policy. The letter identifies the policy and the vehicle, gives the date of sale and the new owner, and asks for the refund to the account given.

Handover record for a sold vehicle (Greece)

The record of the moment the buyer took the car: date and hour, odometer reading, fuel, keys, documents, accessories and condition. In Greece it matters more than elsewhere: handover can come days before the digital transfer on gov.gr, the transfer records no handover at all, and until it is done the seller remains the registered owner — and the one fines are sent to. The record proves who had the vehicle, and from when fines and damage are the buyer's — and handover starts the 30 days after which the seller's insurance ends.

Seller's notice of sale to the vehicle registration office (Germany)

The notice of sale (Veräußerungsanzeige) by which a seller in Germany tells the vehicle registration office who the new keeper is: the buyer's name, date of birth and address, the vehicle, plate and VIN, the date and hour of handover, and confirmation that the registration certificate Parts I and II were handed over (§ 15 of the German Vehicle Registration Ordinance, FZV). The seller's motor vehicle tax ends only when it arrives (§ 5(5) KraftStG). Many registration offices also offer their own free form. In German, to print, sign and hand in on the day of sale.

Application to defer or pay an administrative fine in instalments (Austria)

An application to the district authority, the city's Magistrat or the Land police directorate to pay a fine from an Austrian penalty order or penalty decision later or in instalments (§ 54b Abs 3 of the Austrian Administrative Penal Act, VStG): with the file number, the amount, your payment proposal, your financial circumstances and why the difficulty is temporary. If paying at once is unreasonable for economic reasons, the authority must grant a suitable deferral or instalments. In German, ready to print, sign and send with proof of income and outgoings.