Application: templates and forms

An employee's written request to the employer in Cyprus for paid annual leave: dates, working days, the leave year and who covers, with room for the employer's approval on the same sheet. Under the Annual Leave with Pay Law of 1967, a full year's work earns at least 20 working days on a five-day week and 24 on a six-day week; a contract may give more. A written request leaves a record of what was asked for and what was approved.

The request to a Romanian school for a transcript — the marks for each year of study — or a duplicate of a lost or damaged certificate: the years and class, the document wanted, its purpose and the name used while studying. For a duplicate of a lost diploma, the loss is first published in the Monitorul Oficial and a notarial declaration made, and the request attaches both.

The request in which an employee in Romania asks to take annual leave: the dates, the number of working days, the year it belongs to and the colleague covering the duties. It ends with a space for the employer's approval. Annual leave is at least 20 working days, and holiday pay is paid before the leave begins.

For an employee in Spain who needs to change working hours, how they are spread or to work remotely in order to care for children or relatives, without cutting hours or pay. The request asks for the adaptation of art. 34.8 of the Spanish Workers' Statute, explains the need and recalls that the employer must negotiate for up to fifteen days and answer in writing. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

For an employee in Spain who needs a few days or weeks off without pay. The request asks the employer for unpaid leave on stated dates, under the collective agreement or as an agreement, because the Spanish Workers' Statute gives no general right to it, and asks for a written answer. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

An Italian request, in Italian, from a parent or an adult student to the school office for a certificate of enrolment or attendance for private use: an employer, a bank, a sports body, a foreign authority. Many schools issue certificates through the electronic register; with public offices, and now with private parties too, a self-declaration is enough. It has the space for the 16 € revenue stamp (sold at tobacconists; @e.bollo online), which is not applied where the use is exempt. Hand it in at the school office or send it by PEC.

An Italian letter, in Italian, to a company, bank, employer, app or public body asking whether it processes your personal data and for a copy, with purposes, recipients, retention periods and source (art. 15 of Regulation (EU) 2016/679). The controller must answer within one month, and the first copy is free. The Italian data protection authority (Garante) publishes a free model on its website. Send it by PEC, by e-mail to the privacy address in the privacy notice, or by registered post with proof of receipt.

For an employee in Italy with at least eight years of service with the same employer who asks for an advance on the end-of-service allowance (TFR). Art. 2120 of the Italian Civil Code allows it once during the employment, up to 70% of the TFR accrued, for exceptional medical costs or for buying a first home for oneself or a child; art. 7 of Italian Law 53/2000 adds costs during parental or training leave. The letter states the reason and encloses the documents. If the TFR goes to a pension fund, the advance is asked of the fund. Send it by registered post, PEC or by hand. In Italian.

For anyone who works or has worked as an employee in Italy and asks the employer, including a former one, for copies of the payslips for certain months and of the yearly tax certificates (Certificazione Unica) for certain years: for a mortgage, the NASpI unemployment benefit, a tax return or to check what was paid. A payslip is due with every payment (Italian Law 4/1953), and the request also counts as access to one's own personal data (art. 15 GDPR), answered within one month. Send it by registered post, PEC or by hand. In Italian.

For a parent, or an adult pupil, who needs a certificate of school attendance (for the CAF, an employer, a grant body), a leaving certificate after a move, the transfer of the school file to the new school, or a copy of the school report book. The certificate is often a free download from the school's digital workspace (ENT), and the report book from ÉduConnect: check there first. In French, the letter to the head identifies the pupil, the document wanted and who it is for.

For finding out what a company, administration or association based in France knows about you. The CNIL publishes a free model letter; this letter, in French, follows the same right and goes further: confirmation of processing, a copy of the data, purposes, recipients, retention period, source and automated decisions (article 15 of the GDPR), an answer within one month (article 12), first copy free. It announces a complaint to the CNIL if there is no reply. Send it by post or through the channel named in the privacy policy.

The written request to an Austrian school for a copy or a duplicate of a school report — the annual report, a leaving certificate or the Matura certificate (Reifeprüfungszeugnis) — when the original is lost, damaged or destroyed or another copy is needed. It gives the report, the school year, the years at the school, the date of birth and the name used at school, so the school can find its records. The school will tell you whether there is a charge; the letter asks, and asks who holds the records if the school no longer does. In German.

The written request for an apostille on an Austrian public document — or for its legalisation for a country outside the Hague Convention. Who apostilles depends on who issued it: the Land (birth and marriage certificates, registration and criminal record certificates, for instance), the president of the regional court (court and notarial documents) or the Foreign Ministry. With the document, the country it is for and how it comes back. Where a Land has its own form, as Salzburg does, use that. In German, ready to print and sign.

The request to Austria's tax office, the Finanzamt Österreich, to extend the deadline for an income tax, VAT or other tax return under § 134 Abs 2 of the Austrian Federal Fiscal Code (BAO): with the return, the year, the current and the requested deadline, and the reasons. It must be filed before the deadline runs out; if it is refused, the office sets a further period of at least one week. Missing the deadline without excuse risks a late-filing surcharge of up to 10% (§ 135 BAO). By post, fax or FinanzOnline: an e-mail is no submission at all (§§ 85, 86a BAO). In German.

A request to an Austrian employer to agree the dates of your annual leave under § 4(1) of the Austrian Leave Act (UrlG): the period, the number of days — counted as Werktage (Monday to Saturday) or as working days, as your workplace counts them — the leave year and who covers for you. In Austria leave is agreed, not granted: below the letter, both sides sign the leave agreement or record different dates. No form is prescribed; the signed sheet proves the agreement. In German, ready to print and sign.

A request to an Austrian employer for unpaid leave (Karenzierung), with the agreement both sides sign below it: the period, the reason, the return to work, the collective agreement and what applies to annual leave and special payments. There is no right to unpaid leave in Austria — it is agreed. The letter records that compulsory social insurance continues only for unpaid leave of up to one month (§ 11(3)(a) of the Austrian General Social Insurance Act, ASVG). No form is prescribed. In German, ready to print and sign.

The letter asking your former school in Germany for a replacement (Zweitschrift) of a lost or damaged certificate, such as the Abitur certificate or a school-leaving certificate. It names the certificate, the year it was issued, the years at the school and your name at the time, asks for your present name after a change of name, and asks about any fee beforehand. If the school has closed, it goes to the school that keeps its records or to the school administration of its operator. Each Land sets its own fees and procedure; in Brandenburg the school offices take applications on their own form. In German, ready to print, sign and send.

An employee's request in Germany to cut working hours, permanently under § 8 of the Part-Time and Fixed-Term Employment Act (TzBfG) or for one to five years as bridging part-time under § 9a TzBfG, with current and desired weekly hours, the start date, the end date for bridging part-time and the preferred spread over the week. It reaches the employer in text form at least three months before the start; unless the employer refuses in text form a month before, the hours are reduced as asked. Requires over six months' service and over 15 employees (over 45 for bridging part-time). In German.

A request to a German employer for unpaid special leave (unbezahlter Sonderurlaub) over set dates, giving the reason and the terms both sides agree: release from work without pay, the employment continuing, and a return on the same terms. There is no general statutory right to it, so the leave exists only once the employer agrees, and the document has room below for that consent. It points out that social insurance cover continues for one month at most (§ 7(3) of the German Social Code, Book IV, SGB IV), after which health insurance must be arranged. In German.

A request to a German employer for annual leave (Erholungsurlaub) over set dates, with the number of working days and who covers the work, citing § 7(1) of the Federal Leave Act (BUrlG): the employee's wishes must be followed unless urgent operational needs, or colleagues with a socially stronger claim, stand in the way. It says the leave starts only once approved, and leaves room below for the employer's decision. No form is prescribed: e-mail it or hand it in. In German.

An employee's request in Germany for paid educational leave (Bildungsurlaub, called Bildungszeit or Bildungsfreistellung in some Länder) for a recognised course, with its title, organiser, place, dates, number of working days and proof of recognition. One document for all 14 Länder that have an educational leave law: choose the Land where you work, whose law sets the entitlement, the waiting period, the notice period and course recognition. Bavaria has no educational leave, and Saxony only from 1 January 2027. In German.

The request in which an employee in Greece asks for paid annual leave (Greek Labour Law Code, Presidential Decree 62/2025): the dates, the working days, the year, whether all of the leave or a part of it is asked for, and who covers the work, with room for the employer's answer. From 1 January 2026 leave may be split into more than two parts only at the employee's written request, and this request serves as one; the employer records the leave in ERGANI II afterwards, within the following month.

The request for unpaid leave to deal with personal matters (art. 153 of the Romanian Labour Code): the dates and the reason. The leave is granted with the employer's agreement, and during it the employment contract is suspended — no salary and no contributions are paid. The maximum length is set by the collective agreement or the internal rules.

An employee's request for parental leave in Poland: the child and date of birth, the length in weeks, the dates, what the other parent has taken, and the attachments. Parental leave is 41 weeks for both parents together (43 for more than one child), 9 weeks of which are reserved for each parent. The request goes in at least 21 days before the leave starts.