Application: templates and forms

Exercising the GDPR rights of access, erasure or objection (Spain)

Why it matches: You closed an account years ago and want the company to delete everything it still keeps.

The Spanish Data Protection Agency (AEPD) publishes free forms for exercising these rights: you do not need DocMuse for it. This Spanish letter, in Spanish, is for anyone who wants to know what personal data a company or body in Spain holds about them, have it erased or stop its use. It exercises, before the data controller, the right of access (Article 15 GDPR), erasure (Article 17) or objection (Article 21), as you choose, names the data and the reason, and recalls the one-month deadline and that it is free. Send it by burofax, certified post or by hand, or to the e-mail address in the privacy notice.

Request for erasure of personal data (Bulgaria)

Why it matches: You want a company in Bulgaria to delete the personal data it holds about you.

The right to be forgotten under Article 17 of the General Data Protection Regulation. It is not unconditional: data the organisation keeps by law, for accounting, or to defend a legal claim stay. So the request names exactly which data and on what ground, and asks for a written answer — including when the answer is a refusal, so that there is something to appeal against.

Request to cancel an undue or time-barred car tax demand (Italy)

Why it matches: You want to ask in writing for a wrong car tax demand to be cancelled.

For anyone who receives a notice or payment demand for Italian car tax (bollo auto) that is not owed: already paid, time-barred, vehicle not registered to them or exempt. The request, in Italian, asks the Region's tax office, or the body named on the notice, to cancel it on review; many Regions offer a free form or online service, to be preferred where it exists. In Friuli Venezia Giulia and Sardinia the tax is collected by the Agenzia delle Entrate, in Trentino-Alto Adige by the Province. No stamp duty; send by PEC, registered post or by hand. It does not stop the 60 days for an appeal.

Request to write off an overpayment from the CAF, CPAM or France Travail (France)

Why it matches: You want to ask for an overpayment to be written off or reduced, or for a payment plan.

For someone who must repay a benefit paid in error (an overpayment) and cannot afford it, in mainland France or the overseas departments other than Mayotte. Without disputing the debt, the French letter asks for a full or partial write-off, or a payment plan, setting out the household's income, outgoings and situation; the law allows the claim to be reduced or cancelled for hardship, except for fraud or false declarations. To dispute the overpayment itself, an appeal is needed instead. Sold blank, to complete by hand, social security number included. Sent by registered post.

Request to the Italian Revenue Agency to cancel an act in self-review (autotutela) (Italy)

Why it matches: You want to ask the tax office in Italy to cancel an act with an obvious error before going to court.

For anyone who received from the Agenzia delle Entrate an assessment, a notice of irregularity or a tax bill with an obvious error: wrong person, calculation error, payment already made and ignored. Before this letter, the free route: the Agency’s CIVIS online service, for notices and bills, and its own fac-simile on plain paper. The request goes to the Agency office that issued the act or, for a tax bill, the one that entered the sums for collection, by PEC, recorded delivery or by hand, with no revenue stamp; it does not suspend the 60 days to appeal.

Request to the Comune to cancel an IMU, TARI or other local-tax act (Italy)

Why it matches: You want to ask the Comune to cancel a wrong notice before it ends up in court.

For anyone who received from the Comune, or the agent collecting for it, an assessment or payment notice for IMU, TARI or another local tax with an obvious error: a property not owned, wrong floor area or cadastral value, payment already made, wrong person. Many Comuni have their own form or a free online desk: if there is one, use it. This Italian request goes to the tax office that issued the act, by PEC or recorded delivery, and does not suspend the 60 days to appeal.

Application to block registration data from disclosure (Austria)

The application to the registration authority (Meldebehörde) to block your address from register enquiries (§ 18(2) of Austria's Registration Act, MeldeG): without a block, anyone who knows your name and a few other details can obtain your address. The block must be granted where you show a protectable interest to be credible — stalking, violence, threats or a well-founded fear of revenge, for instance — and lasts up to five years, even after you deregister. With your reasons, evidence and any children under 18. In German, ready to print and sign.

Request for a school certificate or school file (France)

For a parent, or an adult pupil, who needs a certificate of school attendance (for the CAF, an employer, a grant body), a leaving certificate after a move, the transfer of the school file to the new school, or a copy of the school report book. The certificate is often a free download from the school's digital workspace (ENT), and the report book from ÉduConnect: check there first. In French, the letter to the head identifies the pupil, the document wanted and who it is for.

Request for a termination by mutual agreement (rupture conventionnelle) (France)

A rupture conventionnelle is concluded and approved free of charge online, through the French labour ministry's TéléRC service, and the ministry's site code.travail.gouv.fr has a free model request for a meeting; this document is only the letter that proposes one. For an employee on an open-ended contract (CDI) in mainland France or an overseas department other than Mayotte, it asks for a meeting with a view to ending the contract by mutual agreement (articles L. 1237-11 to L. 1237-16 of the Labour Code), without amounting to a resignation, and can give a preferred end date. Send it by registered post with proof of receipt or hand it over against a receipt. In French.

Application to terminate employment by mutual consent (Art. 325(1)(1) of the Labour Code) (Bulgaria)

The way to leave at once, without working a notice period — but only if the employer agrees. The application proposes a date on which the contract is to end. The part almost nobody knows: the employer must answer within seven days, and silence counts as a refusal. Without written consent there is no termination.

Request for tax remission on grounds of hardship (France)

Why it matches: You want to ask the tax office by post to cancel or reduce your tax because of hardship.

For someone in hardship or poverty who cannot pay their income tax, property tax or council tax, or the surcharges added to it, even with extra time. The request can be made free through the secure messaging of your personal space on impots.gouv.fr. This French letter to the tax office is for sending it by post: the tax concerned, the hardship or poverty, the household's income and outgoings, and the full or partial remission sought (article L. 247 of the French Tax Procedures Book).

Application to change working hours (Bulgaria)

Why it matches: You need to start and finish work at different times because of childcare or study.

For moving to part-time hours, for a different start and finish, or for a flexible arrangement. The change affects an essential term of the employment contract, so it is put into effect by a written amendment — and part-time hours reduce pay proportionately. The application proposes a specific arrangement and the date it should start.

Request for a certificate of studies or a copy of a school-leaving certificate (Greece)

Why it matches: You lost the school-leaving certificate from your school in Greece and need a copy.

The request to a Greek school for a certificate of studies, a certificate of attendance or a copy of the school-leaving certificate (apolytirio): the graduate's details as the school keeps them (father's and mother's names, date of birth, name while at school), the year of graduation, the document wanted, the number of copies and the purpose. Graduates from the 2016–2017 school year on can get their apolytirio from gov.gr; this request serves older titles and certificates that are not there.

Request for a certificate of studies (Cyprus)

Why it matches: A new job asks for proof of your schooling, but your name has changed since you left school.

The written request to a school in Cyprus for a copy of the leaving certificate (apolytirio), a certificate of studies with the marks for each year, or a certificate of attendance: the graduate's details as the school keeps them, the name while at school if it has changed, the year of graduation, the number of copies and the purpose. If the records are now kept elsewhere, it asks for the request to be passed on to whoever keeps them. It serves for a job, a university application or recognition abroad.

Request for a certificate of employment (Greece)

Why it matches: Your job has ended and you want to ask the employer in writing for a certificate of employment.

The request in which an employee in Greece, when the contract ends, asks the employer for the certificate of employment under art. 678 of the Greek Civil Code, which serves as proof of previous service for a new employer. The certificate states the kind and length of the work, and the quality of the work and the employee's conduct only if the employee asks for that specifically — so the request lets you choose what it should state. One document does the work of both a certificate and a reference.

Request for child-raising leave (Romania)

Why it matches: The leave after the birth is ending and you want to stay at home longer with your child.

The request to a Romanian employer for child-raising leave until the child turns 2, or 3 for a child with a disability (Emergency Ordinance no. 111/2010), with the employment contract suspended for that time. It also asks for the income certificate needed for the monthly allowance claim, which is filed separately, at the town hall.

Request for a school enrolment or academic certificate (Spain)

Why it matches: You finished secondary school years ago and need a certificate of the studies you completed.

A Spanish written request, in Spanish, for an adult student, or a parent or guardian of a student in Spain, who needs a certificate from the school: of enrolment in the current year, of the marks obtained, or of the studies completed. It is addressed to the school office or the head, states what the certificate is for and how it is to be delivered. In some Spanish regions the enrolment certificate can be downloaded free from the regional education platform. Hand it in at the school office against a stamped copy, or file it through a public registry.

Request for end-of-employment documents (Spain)

Why it matches: Your contract in Spain has ended and the employer has not given you your papers.

For an employee in Spain whose contract has ended and who has not received the paperwork. The letter asks the employer for the employer's certificate for the SEPE, the final settlement (finiquito) with each item itemised, any missing payslips and the income-tax withholding certificate, and leaves room for other documents. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

Request for unpaid leave (Spain)

Why it matches: You need a few days off in Spain and have used up your holiday.

For an employee in Spain who needs a few days or weeks off without pay. The request asks the employer for unpaid leave on stated dates, under the collective agreement or as an agreement, because the Spanish Workers' Statute gives no general right to it, and asks for a written answer. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

Domestic worker's request for payslips (Italy)

Why it matches: Your job as a carer has ended and you want your pay documents for your tax return.

For a domestic helper, carer or nanny in Italy who asks the employing family for the payslips of certain months and for the statement of wages paid in the year, which the collective agreement for domestic work provides instead of the Certificazione Unica, as the family does not withhold tax. They are needed for a tax return, renewing a residence permit, renting a home, the NASpI unemployment benefit or checking contributions. Hand it over and have the copy signed, or send it by registered post. In Italian.

Request for the employment certificate and end-of-contract documents (France)

Why it matches: Your job in France has ended and your employer has not given you your employment certificate.

A letter for an employee whose contract has ended in mainland France or an overseas department other than Mayotte and who has not received the documents due: the certificat de travail (article L. 1234-19 of the Labour Code), the certificate for France Travail, the public employment service (article R. 1234-9), and the final-settlement receipt (article L. 1234-20). It lists what is missing, sets a deadline and says that, failing that, the employment tribunal's urgent-applications judge will be asked to order it. Send it by registered post with proof of receipt. In French.

Application for conciliation at the RTR – mobile, internet, phone (Austria)

Why it matches: Your provider refuses to accept your notice or keeps you in a contract you want to leave.

The RTR, Austria's telecoms regulator, offers its own free online form for its conciliation body. This document is your written application — to send by post or email, or as ready text to paste into that form: the provider, customer and phone numbers, the facts, your objection to the provider and its answer, what you ask for and the amount disputed, with your consent to its being passed on. For disputes over bills, contracts, notices or faults in service. Once a bill objection is lodged with the RTR, the disputed amount is not due until the procedure ends (§ 145 TKG 2021). In German.

Request to extend the deadline for filing a tax return (Austria)

Why it matches: Your income tax return in Austria is due soon and you will not finish it in time.

The request to Austria's tax office, the Finanzamt Österreich, to extend the deadline for an income tax, VAT or other tax return under § 134 Abs 2 of the Austrian Federal Fiscal Code (BAO): with the return, the year, the current and the requested deadline, and the reasons. It must be filed before the deadline runs out; if it is refused, the office sets a further period of at least one week. Missing the deadline without excuse risks a late-filing surcharge of up to 10% (§ 135 BAO). By post, fax or FinanzOnline: an e-mail is no submission at all (§§ 85, 86a BAO). In German.

Request for unpaid leave – Karenzierung (Austria)

Why it matches: You need time for a family matter and have already used up your paid leave.

A request to an Austrian employer for unpaid leave (Karenzierung), with the agreement both sides sign below it: the period, the reason, the return to work, the collective agreement and what applies to annual leave and special payments. There is no right to unpaid leave in Austria — it is agreed. The letter records that compulsory social insurance continues only for unpaid leave of up to one month (§ 11(3)(a) of the Austrian General Social Insurance Act, ASVG). No form is prescribed. In German, ready to print and sign.