Vehicles: templates and forms
11 forms available to fill out or download.
Notice of a car sale to the motor insurer (Germany)
A letter telling your motor insurer in Germany that you have sold the car, as § 97 of the German Insurance Contract Act (VVG) requires without delay: the vehicle, plate, policy number, date and hour of handover, and the buyer's name and address. The policy passes to the buyer with the car (§ 95 VVG); without the notice the insurer may be free from liability for later losses. It asks for a final account, the refund of any credit and confirmation of receipt. In German, to send by post or as a PDF by e-mail.
Objection to a traffic fine notice (Germany)
A letter objecting to a German fine notice (Bußgeldbescheid) for a traffic offence, sent to the fines office that issued it: with the file reference, the date of the notice and the date it was served, against the notice in full or only against the penalty, with a request to inspect the file, and with or without reasons. Under § 67 of the German Administrative Offences Act (OWiG), the objection must reach the authority within two weeks of service, and a plain e-mail does not count. If the case goes to court, the court may also raise the fine. In German, ready to print and sign.
Private used car sale contract (Germany)
A contract for selling a used car or motorcycle between private individuals in Germany, under the German Civil Code (BGB). The exclusion of liability for defects is worded the way German courts uphold it: it does not cover fraud or a guarantee (§ 444 BGB), nor the seller's statements on mileage, accident damage, previous keepers and known defects, which stand in a section of their own. It also records the check of the registration certificate Part II, the date and hour of handover, retention of title, re-registration and the notice of sale. In German, for both parties to print and sign.
Cancelling motor insurance (Germany)
A letter cancelling your German motor insurance with your current insurer: at the end of the insurance year, early after a premium increase or a claim, or after buying a used vehicle whose policy passed to you (§ 96 of the German Insurance Contract Act, VVG). For all cover or for the comprehensive cover only, asking the insurer to confirm the end date and refund any unused premium. For most policies, a cancellation for 31 December must reach the insurer by 30 November. In German, ready to send.
Accident claim to the other driver's motor liability insurer (Germany)
The first claim after a road accident someone else caused, sent straight to their German motor liability insurer: the date, time and place, the other vehicle's plate, your vehicle, what happened, the damage, the police and witnesses, the amount quantified so far and your IBAN, with a request to confirm liability in principle. Under § 115 of the German Insurance Contract Act (VVG) you have a direct claim against the insurer, and you must notify it in text form within two weeks (§ 119 VVG) — a letter or an e-mail will do. In German.
Agreement to lend a car, with authorisation to drive (Germany)
An agreement for lending your car in Germany to someone else, such as family or friends, with an authorisation to drive it, including abroad. It records the check of the driving licence (§ 21 of the German Road Traffic Act, StVG), the insurance and whether the driver is covered, the period, purpose and permitted countries, and sets out who pays for fuel, tolls, fines, damage, the insurance excess and any loss of no-claims discount. The authorisation at the end, with a short English summary, serves as proof at checks. In German, to print and sign.
Reply to a hearing form or witness questionnaire after a traffic offence (Germany)
The reply to the German fines authority on a hearing form (Anhörungsbogen), sent because you are accused of a traffic offence, or a witness questionnaire (Zeugenfragebogen), sent because the vehicle is registered to you. It gives the personal details the law requires and, on the facts, your choice: no statement, a statement only after inspecting the file, a declaration that you were not driving, or reliance on the right of witnesses to refuse to testify or answer (§§ 52 and 55 of the German Code of Criminal Procedure, StPO). Nobody has to incriminate themselves or a close relative, and the letter names no driver. In German.
Power of attorney for vehicle registration matters (Germany)
A power of attorney for the vehicle registration office in Germany (Zulassungsstelle): it lets someone else register a car for you, re-register it after a change of keeper, deregister it or change your address in the papers. It names the principal and the representative with dates of birth and addresses, the vehicle with its VIN and plate, the eVB insurance number and the matter, and is limited to that matter. Many registration offices offer their own form free; check your office's document list. In German, to print and sign by hand.
Seller's notice of sale to the vehicle registration office (Germany)
The notice of sale (Veräußerungsanzeige) by which a seller in Germany tells the vehicle registration office who the new keeper is: the buyer's name, date of birth and address, the vehicle, plate and VIN, the date and hour of handover, and confirmation that the registration certificate Parts I and II were handed over (§ 15 of the German Vehicle Registration Ordinance, FZV). The seller's motor vehicle tax ends only when it arrives (§ 5(5) KraftStG). Many registration offices also offer their own free form. In German, to print, sign and hand in on the day of sale.
Vehicle handover record for a private car sale (Germany)
A handover record for a car sold privately in Germany, the companion to the sale contract. It records the date and hour of handover, the mileage, the fuel or charge level, visible damage, the keys and papers handed over (registration certificate Parts I and II, roadworthiness test report) and the price paid. It matters because tax, insurance and the registration stay with the seller until the notice of sale reaches the registration office. In German, for seller and buyer to print and sign.
Claim notification to your own motor insurer (Germany)
Reporting a loss to your own German motor insurer: to the liability cover when someone else may claim against you, or to the partial or comprehensive cover (Teilkasko, Vollkasko) for damage to your own vehicle. With the policy number and plate, the date, time and place, who was driving, anyone else involved, what happened, the damage, the police and witnesses, and a question whether the insurer wants to inspect the vehicle before repair. The model motor insurance terms (AKB) ask for notice within one week; your own policy's terms govern. In German.