Application: templates and forms

The request in which a parent in Greece asks for parental leave under art. 28 of Law 4808/2021: the child, the dates and statements on the conditions. Each parent is entitled to four months until the child turns eight, after a year with the same employer, and DYPA, the public employment service, pays the first two months at the level of the minimum wage. It goes in at least a month ahead, asks for any refusal or postponement to be reasoned in writing, and asks the employer to file form E.14 in ERGANI II.

An application to a Polish head teacher for a duplicate of a lost or damaged certificate — a school-leaving, end-of-year or matura certificate: the type and the year issued, the surname at the time, date of birth, class or programme, the reason, proof of the 26 zł fee, and how it will be collected. A duplicate has the force of the original, and if the school no longer exists, the body holding its records issues it.

A courteous, practical request to a current or former employer in Poland for a reference: the position and period worked, what it is needed for and what is worth highlighting. In Poland a reference is voluntary — only the certificate of employment is compulsory — so the letter makes agreeing easy by suggesting specific achievements and a date.

An employee's written request for unpaid leave in Poland: dates, number of days and reason. The employer may grant it but does not have to; there is space for the decision on the same sheet. Unpaid leave does not count towards the service on which employee entitlements depend, and for leave over three months the parties can agree that the employee may be recalled earlier for important reasons.

Interrupting studies is granted on particular grounds — health, family, work abroad, maternity — and almost always requires a document. What the application asks expressly is which examinations remain outstanding and how they are to be made up, because on returning a student is reinstated into a specific year, not where they remember being.

Remote work is not settled by a spoken arrangement — it is written into an amendment to the employment contract, which fixes the place of work, the working hours and who provides the equipment. This application puts the request in writing and proposes a specific arrangement, rather than leaving everything to be decided afresh the next time management changes.

Unpaid leave is not an entitlement — it is granted by the employer, so the application has to be in writing and has to carry a decision on it. State the exact period and the reason, because whether the time counts towards length of service and insurance depends on how long it is. File it early enough for someone to be able to cover your work.

A reference is not a certificate: it is an assessment of your work, and an employer is not obliged to give one. So the request states which period, for what purpose and in which language you need it — a specific request is answered far more often than a general one.

The bank, the court or the social services office wants a document showing your income, and the employer wants a written request. This form is that request: for which period, for what purpose, in how many copies. Stating the purpose matters — a certificate for a loan and a certificate for social assistance often carry different figures.

A standard application to an employer for paid, unpaid or any other kind of leave, stating the period and the number of working days it covers.

A letter for an employee dismissed in mainland France or an overseas department other than Mayotte, asking the employer to make precise the reasons given in the dismissal letter (articles L. 1235-2 and R. 1232-13 or R. 1233-2-2 of the Labour Code). It must go within fifteen days of being notified of the dismissal, by registered post with proof of receipt or by hand against a receipt; the employer then has fifteen days to answer. A standard form: it does not challenge the dismissal and does not replace an application to the employment tribunal. In French.

A working parent's written request to the employer in Cyprus for parental leave under Law 216(I)/2022: the child, the dates, the length and the leave already taken, with room for the employer's reply. After six months' service the Law gives up to 18 weeks for each child until the child turns 15 (21 with a disability), from one day to five weeks a year (seven with three or more children), on a request made at least three weeks before the start. Social Insurance Services pay a benefit for part of the leave, eight weeks for the first child and more for later children, on the parent's own separate claim.

For an employee in Spain who wants to ask for holiday dates in writing. The request gives the year the holiday belongs to and the first and last day, recalls the thirty calendar days and the two months' notice of art. 38 of the Spanish Workers' Statute, and asks for a written answer. It is handed over against a receipt («Recibí») signed by the employer, sent by certified letter or, if preferred, by burofax. In Spanish.

For an employee in Italy asking in writing for a period of paid holiday, with the dates and the number of days, and for confirmation that it is granted. The letter recalls the statutory rules: the employer sets the period, taking account of the employee's interests (art. 2109 of the Italian Civil Code), and at least four weeks a year are due, two of them in the year they accrue, consecutive on request (art. 10 of Legislative Decree 66/2003). Hand it in, e-mail it or send it by PEC; if the company uses a leave portal, use that. In Italian.

For an employee in Italy asking the employer for smart working, stating how much and from when, and, where it applies, the priority under art. 18(3-bis) of Italian Law 81/2017: parents of children up to twelve or with a disability, workers with a serious disability, carers. Smart working is not an automatic right: it is agreed in a written individual agreement. The letter asks for a written reply. Hand it over, send it by PEC or by e-mail. In Italian.

The notice by which an employee in Germany claims parental leave (Elternzeit) under § 16 of the Federal Parental Allowance and Parental Leave Act (BEEG): the child, the date of birth or due date, the start and end of the leave and any further periods, with the binding choice for the first two years and a request for confirmation. It must reach the employer at least seven weeks before the leave starts, or 13 weeks before leave after the third birthday. For children born or placed for adoption from 1 May 2025, text form such as e-mail is enough; for older children a hand-signed original is required. In German.

You need it when applying for a loan, in a dispute about a post or about pay, or simply because your own copy is lost. The employer keeps the personnel file and issues certified copies of what is in it. The request lists the documents you are after by name, because a generally worded one usually comes back with a single sheet.

In the admissions ranking for a nursery or kindergarten, working parents prove their employment with a certificate from the employer. It is most often sent back not over its content but over a missing formality. So this request spells out what the certificate must carry: the employer's company number, an outgoing reference number, a date, a signature and a stamp. File it early — the rankings have deadlines, the payroll office does not.

Your access request to a company, association or body in Austria: whether and which data about you are processed, for what purposes, where they came from, to whom they go and how long they are kept, with a free copy (Art 15 GDPR). The answer is due within one month, extendable by two months with reasons (Art 12(3) GDPR). If none comes, you can complain to Austria's data protection authority, the Datenschutzbehörde (§ 24 DSG), which provides its own form free of charge. No copy of an identity document as a condition. In German.

The written request to the Social Insurance Services in Cyprus for a statement of one's insurance record: periods of insurance, insurable earnings, contributions and employers for the period you choose. It serves to check that an employer paid the contributions, before a claim for a benefit or pension, or for use in another country. It is also made as a request for access to personal data under art. 15 of the General Data Protection Regulation. With a verified CY Login account the statement can also be seen on gov.cy; this letter is for asking in writing, at the district office, a Citizen Service Centre or by email.

For someone tax-resident in France who is asked by a foreign state, bank or employer for a certificate of tax residence, to apply a tax treaty and avoid double taxation. The request can be made free through the secure messaging of your personal space on impots.gouv.fr. This French letter to the individual tax office (SIP) is for sending it by post or reusing its wording: year, foreign state, form 731 or the foreign form to be certified.

The request to a Greek school for a certificate of studies, a certificate of attendance or a copy of the school-leaving certificate (apolytirio): the graduate's details as the school keeps them (father's and mother's names, date of birth, name while at school), the year of graduation, the document wanted, the number of copies and the purpose. Graduates from the 2016–2017 school year on can get their apolytirio from gov.gr; this request serves older titles and certificates that are not there.

A paid-leave request from an employee to the employer in mainland France or an overseas department other than Mayotte: first and last day, the number of days counted in jours ouvrables or jours ouvrés, the date of return, and room for the employer's signed agreement. Leave is earned at two and a half jours ouvrables per month worked (article L. 3141-3 of the French Labour Code); the employer sets the order in which staff take it. An e-mail often does; the letter keeps a written record of the agreement. In French.

Your request to the German tax office (Finanzamt) to bring the quarterly income tax advance payments into line with lower income under § 37(3) of the German Income Tax Act (EStG) — after fewer orders, higher business costs, parental leave, illness or the end of an activity. The letter gives the year, the current and the requested payment and the expected income, explains the change, covers the solidarity surcharge and church tax, and asks for overpaid amounts to be refunded. For the self-employed, freelancers and landlords. In German.