Deutsch: templates and forms
126 forms available to fill out or download. · Showing 25–48
Acknowledgement of debt (Germany)
A written acknowledgement under German law in which a debtor confirms owing a creditor a stated sum, with the reason for the debt, the due date or instalments, the creditor's account and an acceleration clause. It creates the duty to pay in its own right and restarts the limitation period. Important: it is valid only if printed on paper and signed by the debtor by hand — § 781 of the German Civil Code (BGB) excludes the electronic form, so an e-mail, a scan or any electronic version is void. In German.
Freedom of information request (Germany)
The request for access to official information held by a German authority — files, contracts, reports, e-mails or answers to questions: under the Federal Freedom of Information Act (IFG) from federal bodies, under the Land's freedom-of-information or transparency act from Land and municipal bodies, or under the Environmental Information Act (UIG) or the Consumer Information Act (VIG). You choose the act and the form of access; the letter asks for an answer within the statutory time limit, for notice of any fees in advance and for partial access rather than refusal. In German.
Mutual non-disclosure agreement (Germany)
A mutual NDA under German law for two businesses or freelancers who exchange confidential information before working together: the purpose, what is and is not confidential, sharing only with staff and advisers, an express ban on reverse engineering the samples and prototypes handed over (§ 3(1) no. 2 of the German Trade Secrets Act, GeschGehG), return and deletion, duration, and a contractual penalty of your choice — set at the injured party's reasonable discretion subject to the court, a fixed sum, or none. Signing it also counts as a reasonable secrecy measure under the Act. In German.
Pre-approval request and claim to a private health insurer (Germany)
The letter to a German private health insurer (PKV) in two situations: before expensive treatment, as a pre-approval request under § 192(8) of the Insurance Contract Act (VVG) — where costs are expected to exceed €2,000 the insurer must answer with reasons within two weeks if the treatment is urgent, otherwise four, or the treatment is presumed necessary — or afterwards, as the covering letter to a claim with the invoices. With policy number, treatment, costs and IBAN; no diagnosis in the letter. In German.
Receipt for a payment (Germany)
A receipt under § 368 of the German Civil Code (BGB) in which the person paid confirms receiving money — in cash or by transfer, for instance for repaying a private loan, an instalment, a deposit or a private sale. With the sum in figures and words, the date, the method, the reason for the payment and whether the debt is now fully paid or what remains. The payer can demand a receipt on paying; in German, to be printed and signed by hand by the person receiving the money.
Call to creditors after a GmbH is dissolved — text for the Federal Gazette (Germany)
The text with which the liquidators of a dissolved German GmbH or UG (haftungsbeschränkt) announce the dissolution and call on creditors to come forward (§ 65(2) of the German Limited Companies Act, GmbHG): the company name with 'in Liquidation', its seat, register court and number, business address and the date of dissolution. Publication in the Federal Gazette (Bundesanzeiger) starts the blocking year, before which nothing may be distributed to the shareholders (§ 73 GmbHG). In German.
Request for a certificate of school attendance (Germany)
The letter to a school office in Germany by which parents, or pupils who are of age, ask for a certificate of attendance (Schulbescheinigung) — the confirmation that a child attends the school, as needed for example for child benefit for a child over 18, for education grants or for a pupil's travel pass. It gives the pupil's name, date of birth, class and school year, the office the certificate is for, the number of copies and the date it is needed by, and asks the school to complete that office's own form if one is enclosed. In German, ready to print, sign and hand in.
Application for an apostille (Germany)
The letter asking the competent German authority to issue an apostille under the Hague Convention of 5 October 1961 for a German public document — a birth or marriage certificate, a notarial deed or a certificate of good conduct — so that it is recognised abroad. It identifies the document, the body that issued it and the country where it will be used, and says how it should be returned. Which authority is competent depends on the document; within the EU, Regulation (EU) 2016/1191 removes the apostille for many documents. If the authority offers its own form, you can use that free instead. In German.
Request to present an extended certificate of good conduct (Germany)
The written request a club, nursery, school, youth-welfare provider or other organisation in Germany gives an employee or volunteer so that they can apply for an extended certificate of good conduct (erweitertes Führungszeugnis): under § 30a(2) of the Federal Central Criminal Register Act (BZRG), it is issued only to someone who presents such a request, in which the organisation confirms that the conditions of § 30a(1) are met. It names the organisation, the person and the activity, gives the statutory ground as a choice and says whether the work is voluntary, for a fee waiver. In German.
Service contract between businesses — Dienstvertrag (Germany)
A contract between two businesses in Germany for ongoing or one-off services — consulting, IT support, marketing, bookkeeping, agency work — where the provider owes careful performance rather than a particular result (a Dienstvertrag under §§ 611 ff. of the German Civil Code, BGB). It covers the scope and what lies outside it, independent performance, term and notice, the fee with a payment deadline and the statutory consequences of late payment, re-performance, confidentiality, a data processing agreement under Art. 28 GDPR, rights in work results and a liability cap. In German.
Notice of defect and demand for repair or replacement with a deadline (Germany)
A complaint to the seller about faulty goods bought in Germany: you report the defect, choose repair or replacement (§§ 437 and 439 of the German Civil Code, BGB) and set a deadline. It follows the sales law in force since 2022 — a defect that appears within a year of delivery is presumed to have been there from the start (§ 477 BGB), the seller must act within a reasonable time of being told (§ 475(5) BGB) and pays the costs — and, for purchases from 31 July 2026, the extra twelve months of limitation after a repair (§ 475e(5) BGB). In German.
Data subject access request under Article 15 GDPR (Germany)
Your request to a company, club or other body in Germany that processes data about you: under Article 15 of the GDPR (DSGVO in German) you ask what data it holds, why, who receives it, how long it keeps it and where it came from, and for a copy of the data — the first copy free. The answer is due within one month (Article 12(3)). If none comes, you can complain to the data protection authority of your German state. For customer, member and user accounts. In German.
Withdrawal from a sale or price reduction after a failed repair (Germany)
The second step of a complaint about faulty goods in Germany. If the seller did not repair or replace the goods in time after being told of the defect, the defect returned after a repair, or the seller refused, you declare withdrawal from the sale or a reduction of the price (§§ 437 and 441 of the German Civil Code, BGB) — when buying from a trader, without a further deadline (§ 475d BGB). With purchase date, defect, ground, amount to refund, deadline for payment and IBAN. In German.
Notice ending a mobile phone or internet contract (Germany)
A notice ending a mobile, DSL, cable or fibre contract in Germany under the Telecommunications Act (TKG): ordinary notice at the earliest date, one month's notice once the minimum term has ended (§ 56 TKG), notice because you are moving (§ 60 TKG), because the internet is too slow and a deadline to fix it has passed, with the regulator's measurement record (§ 57(4) TKG), or after a one-sided change to the contract. With customer and contract numbers, phone number and a request to confirm the end date. In German.
Contract for work between businesses — Werkvertrag (Germany)
A contract between two businesses in Germany for a defined result — software, a website, an expert report, a concept, a repair or an installation — that the contractor answers for (a Werkvertrag under §§ 631 ff. of the German Civil Code, BGB). It includes the specification and agreed quality, a completion date, an acceptance procedure with the deadline of § 640(2) BGB, the fee falling due on acceptance, rights for defects, termination, usage rights in the work, confidentiality and a liability cap. Not for construction contracts, nor for making movable goods, which sales law governs. In German.
Cancelling a gym contract or subscription (Germany)
A letter cancelling a gym contract or another running subscription in Germany — a membership, a magazine, a streaming or delivery plan. You give ordinary notice for the earliest possible date, or terminate for good cause under § 314 of the German Civil Code (BGB), such as a lasting illness with a doctor's certificate; you revoke the SEPA direct-debit mandate from the end date and ask for confirmation of it in writing. For contracts since 1 March 2022, at most one month's notice applies after the first term (§ 309 No. 9 BGB). In German.
Out-of-court settlement of a money claim (Germany)
A settlement agreement under § 779 of the German Civil Code (BGB) in which a creditor and a debtor end a dispute over a money claim without going to court: the background, the settlement sum, payment in one sum or by instalments, what happens if a payment is missed (the rest falls due at once, or the original claim revives), the waiver of the rest, a full-and-final clause and costs. For disputes over unpaid invoices, loans, deposits or damage. In German, no set form — print, both sign, each keeps a copy.
Private loan agreement between individuals (Germany)
A loan agreement under German law for money lent between private individuals — friends, family or acquaintances. It sets out the amount, payment by bank transfer, the interest or an interest-free loan, repayment in one sum or in instalments, early repayment, default interest under § 288 of the German Civil Code (BGB) and the three months' notice of § 488 BGB where no date is fixed. For private lenders only: a business lending to a consumer falls under consumer-credit law. In German, no set form — print, both sign, each keeps a copy.
Invitation letter for a visitor visa (Germany)
The letter in which you invite a relative or friend from a country whose nationals need a visa to visit you in Germany, addressed to the German embassy or consulate-general: details of the person invited and of you, the purpose and dates of the visit, where they will stay and who bears the costs. No form is prescribed for it. It is not a formal guarantee of costs (Verpflichtungserklärung) under § 68 of the German Residence Act (AufenthG): that is made separately at the foreigners' authority, on its official form, if the mission asks for one. In German.
Payment reminder and dunning letter to a business customer (Germany)
A letter to another business that has not paid an invoice — as a friendly payment reminder or as the final demand before a court payment order. It names the invoice, the due date and the day default began (at the latest 30 days after the due date and receipt, § 286(3) of the German Civil Code, BGB), calculates default interest at nine points above the base rate, claims the €40 flat fee (§ 288(2) and (5) BGB) and sets a deadline. Laid out as a German business letter (DIN 5008), in German. Consumers as debtors have a separate demand letter.
Request to convert an account into a garnishment-protected P-Konto (Germany)
A letter asking your German bank or Sparkasse to run your current account as a garnishment-protected account (Pfändungsschutzkonto, P-Konto) — possible at any time, even when the account is overdrawn or already garnished (§ 850k of the German Code of Civil Procedure, ZPO). The bank must switch at the latest from the fourth business day after the request, and protection applies retroactively if you ask within a month of the garnishment. It includes the assurance that you hold no other P-Konto and covers the certificate of higher amounts (§ 903 ZPO). Since 1 July 2026, €1,590 a month is protected; the figure changes every 1 July. In German.
Small-amount invoice up to €250 (Germany)
A template for invoices up to €250 including VAT, with the simplified particulars of § 33 of the German VAT Implementing Ordinance (UStDV): the supplier's name and address, the date of issue, the quantity and type of goods or services, the total including tax and the tax rate — the customer, an invoice number and the tax number are not required. Small-amount invoices are permanently exempt from the e-invoice duty and may still be issued on paper or in another electronic form, such as a PDF. In German.
Objection to data transfers from the population register (Germany)
The informal letter to the German registration office (Meldebehörde) that has transfer blocks entered in the population register: you object, point by point, to your data being passed to political parties before elections, to office-holders and the press for birthday and wedding anniversaries, to address-book publishers (§ 50(5) of the Federal Registration Act, BMG) and to a family member's religious community (§ 42(3) BMG). It leaves out the objection to transfers to the Bundeswehr, abolished on 1 January 2026. Many offices also offer their own free form. In German.
Invoice with VAT under § 14 UStG (Germany)
An invoice template with every particular § 14(4) of the German VAT Act (UStG) requires: both parties' names and addresses, tax number or VAT ID, invoice number and date, time of supply, quantity and type of goods or services, net amount, rate, tax and gross amount, plus payment terms and the default notice. On e-invoicing: between businesses in Germany a PDF is enough only until the end of 2026 (with the recipient's consent), and until the end of 2027 at up to €800,000 prior-year turnover; then an e-invoice is compulsory. To consumers a PDF stays allowed. In German.