Italy: templates and forms

For a pregnant employee, or a mother or father in the child's first three years (adoptive or foster children included), resigning in Italy. These resignations do not go through the online procedure: they are given in writing to the employer and take effect only once confirmed, free of charge, by the territorial labour inspectorate (Ispettorato territoriale del lavoro). The letter states the notice or, within the child's first year, that none is due, and the last working day. Sent by hand, registered post or PEC. In Italian.

For a domestic helper, carer or nanny leaving a job with a family in Italy. Domestic work is excluded from Italy's online resignation procedure: here resignation is given in writing, and this letter gives it, with the notice set by the collective agreement for domestic work and the last working day, and asks for unused holiday, the accrued thirteenth-month pay, severance pay (TFR), the last payslip and the end-of-job report to INPS. Hand it over and have the copy signed, or send it by registered post with proof of receipt. In Italian.

A private-sector employee in Italy resigns free of charge online, on the Ministry of Labour's form, alone with SPID or CIE or through a patronato or a union: that procedure ends the job, and no letter replaces it. This letter accompanies it: it tells the employer the date it was sent, the notice and the last working day, and asks for the final payments, the last payslip, the severance (TFR) calculation and the Certificazione Unica tax statement. It also fits a resignation during the trial period. In Italian.

For an employee of an Italian ministry, region, municipality, health authority or other public body who is resigning. Public administrations are excluded from Italy's online resignation procedure: the employee writes to the administration, giving the notice set by the sector's collective agreement. School staff instead use the free application on the Istanze online portal. Sent by PEC, registered post or through the body's registry office. In the province of Bolzano the body must also accept German, in Valle d'Aosta French. In Italian.

For someone who has left or is leaving a job in Italy and asks the employer for the final documents: the certificate of employment under art. 2124 of the Italian Civil Code, giving the period and the duties, which the employer must issue whatever the reason the job ended; the last payslip and the severance (TFR) statement; the Certificazione Unica tax statement, due within twelve days of the request when the job ends during the year. Sent by registered post, PEC or by hand. In Italian.

For a private-sector employee in Italy proposing to the employer that the job end by mutual agreement, on a date and on the terms asked for. The letter is only the proposal: the agreement takes effect if it is then made, free of charge, through the Ministry of Labour's online procedure or signed in a protected setting such as the labour inspectorate or a union office. After a termination by agreement, NASpI unemployment benefit is due only in special cases. Sent by registered post, PEC or by hand. In Italian.

An Italian free-form self-declaration, in Italian (art. 46 of Presidential Decree 445/2000), stating personal status, qualities and facts in place of a certificate: an educational qualification, membership of a professional register, being alive, income and the other cases the law lists. With the warning on penalties (art. 76) and the note on signing (art. 38). Public bodies and private parties must accept it; many bodies publish free models. No stamp duty is due (art. 37). Sign it in front of the official or hand it in with a copy of an identity document.

An Italian request, in Italian, that anyone can make without giving reasons, for data and documents held by a public body (art. 5(2) of legislative decree 33/2013, Italy’s freedom of information act), within the limits of art. 5-bis. The body answers within 30 days; a refusal can be reviewed by its transparency officer. Release is free apart from the cost of copies on paper or media: no revenue stamp. Many bodies have a free form in their ‘Amministrazione trasparente’ section. Send it by PEC or e-mail.

For someone doing occasional self-employed work in Italy without a VAT number: the receipt, in Italian, that the worker gives the client on being paid, with both parties' details and tax codes, the work, the gross fee, 20% withholding tax if the client is a withholding agent, the net amount, the outside-VAT statement and a space for the €2 revenue stamp above €77.47. It is not an invoice: anyone with a VAT number invoices only electronically through the Exchange System (SdI).

For a tenant in Italy who wants to leave a rented home before the lease ends: the notice of withdrawal to the landlord, for serious reasons under art. 3(6) of Italian Law no. 431 of 9 December 1998 or under the lease's own withdrawal clause, with six months' notice, the end date, a request to arrange the return of the keys, and the return of the deposit with interest. Sent by registered post with proof of receipt, by PEC if the landlord has a PEC address, or by hand against a signature. In Italian.

For professionals and self-employed workers in Italy asking to be paid before invoicing: the Italian fee notice (avviso di parcella) lists the work, the fee, any pension contribution, VAT and withholding tax, the total and the IBAN, and asks for payment by a date. It has no tax value and is not an invoice: anyone with a VAT number issues the electronic invoice through the Exchange System (SdI) on payment; anyone without one gives an occasional-work receipt. Sent by e-mail, PEC or registered post.

An Italian letter, in Italian, from a member of a supplementary health fund, a mutual fund or a health insurance policy, claiming back visits, tests, treatment or hospital stays already paid: it lists the invoices and prescriptions enclosed, gives the IBAN and asks to be told in writing of any missing documents. It is for funds that accept claims by post or PEC, or to chase a claim that has stalled; if the fund has its own members’ area or form, use those. It holds health data, so it is sold blank and filled in by hand.

For anyone who received from the Comune an executive assessment or another demand for IMU, TARI or another local tax and cannot pay it all at once. Many Comuni have their own free form: if there is one, use it. Instalments follow the Comune’s regulation or, failing that, Italian Law no. 160 of 27 December 2019: up to 72 monthly instalments depending on the amount, and a regulation must allow at least 36 for debts above € 6,000.01. The request declares a temporary financial difficulty and is exempt from stamp duty.

For a domestic helper, carer or nanny in Italy who asks the employing family for the payslips of certain months and for the statement of wages paid in the year, which the collective agreement for domestic work provides instead of the Certificazione Unica, as the family does not withhold tax. They are needed for a tax return, renewing a residence permit, renting a home, the NASpI unemployment benefit or checking contributions. Hand it over and have the copy signed, or send it by registered post. In Italian.

For an employer in Italy ending a job during the trial period. If the trial clause is valid, that is written before work began and naming the duties, the contract may be ended freely, without notice or compensation (art. 2096 of the Italian Civil Code). The letter states the end date and the final payments. It is not for a dismissal after the trial, which follows the rules on dismissal. Hand it over against a signed receipt, or send it by registered post with proof of receipt. In Italian.

For anyone who wants a trusted person to handle their everyday affairs: paying bills and taxes, collecting money, picking up documents, dealing with the building’s condominium and with offices. Under Italian law a private power covers only ordinary administration and the acts expressly listed; selling or buying property, a gift or any act to be registered needs a notarial power. Banks and Poste Italiane may ask for their own forms. Signed by the principal and accepted by the agent.

For an employee in Italy asking the employer for unpaid time off: leave for serious family reasons under Italian Law 53/2000, up to two years over a working life, with the job kept, or the unpaid leave (aspettativa) provided by the collective agreement. The letter states the kind of leave and the dates, encloses the supporting documents without describing health data, and asks for a written reply. Sent by registered post, PEC or by hand. In Italian.

For a household in Italy hiring a domestic helper, carer or nanny on an open-ended contract. It follows the Italian national collective agreement for domestic work (CCNL lavoro domestico) renewed on 28 October 2025: grade, duties, live-in or not, hours, pay, board and lodging, trial, holidays, notice and severance pay (TFR), with the CCNL figures the employer fills in. The hiring must be reported free of charge to INPS by the day before work starts. Domestic workers do not use the online resignation procedure. In Italian.

For an employer and employee in Italy agreeing smart working within an existing job. The written agreement required by articles 18–23 of Italian Law 81/2017 sets the days and places of agile work, equipment provided, disconnection hours, monitoring, disciplinary conduct, the risk notice, duration and withdrawal on thirty days' notice (ninety for a disabled worker). A private employer then reports it online to the Ministry of Labour, free of charge, within five days of the start. In Italian.

For an employer and employee in Italy who want confidential information protected after the job ends, when the duty of loyalty under art. 2105 of the Italian Civil Code lapses. The agreement defines the confidential information, how long the duty lasts after the job ends, the exceptions (public information, legal duties, whistleblowing reports) and the return of documents. It is not a non-compete clause: it does not restrict future work and sets no penalty. In Italian.

For a family that, as a domestic employer in Italy, ends the job of its domestic helper, carer or nanny. In domestic work a dismissal needs no reason (art. 2118 of the Italian Civil Code; art. 4 of Italian Law 108/1990), but the notice of the collective agreement for domestic work must be given or paid in lieu. The letter states the dismissal, the notice, the last day and the final payments. It is not for a dismissal for just cause, nor during pregnancy or the leave that follows the birth. The end of the job is then reported to INPS, free of charge. Hand it over against a signed receipt, or send it by registered post. In Italian.

An Italian letter, in Italian, from a current or former employee to an employer who does not appear to have paid INPS contributions for some periods: it gives the periods missing from the contributions statement, asks for the position to be put right within a deadline with proof of payment, and announces a report to INPS and the labour inspectorate. The statement can be checked free online on the INPS website or at a patronato (free help office). Send it by PEC to the company’s certified address or by registered post with proof of receipt.

An Italian letter, in Italian, from an employee telling the employer of an absence for illness: the start date, the end of the doctor’s prognosis, the protocol number (PUC) of the electronic certificate the doctor sent to INPS, and the address where the employee can be reached for the medical check. It is for cases where the collective agreement or the company asks for written notice and offers no portal of its own. Send it by PEC to the company’s certified address, by registered post with proof of receipt, or by hand. It holds health data, so it is sold blank and filled in by hand.

For a business or individual giving an assignment to a self-employed worker in Italy, with or without a VAT number: an Italian contract covering scope, the worker's freedom to organise time and place, duration, fee, payment within 60 days at most, withdrawal on fair notice and changes only in writing, as the Italian Self-Employment Act (Law 81/2017) requires. For a worker without a VAT number it refers to the occasional-work receipt and withholding tax. Withdrawal is specifically approved (art. 1341 of the Civil Code). Signed in two copies or digitally.