Business: templates and forms

The resolution by which a dormant Cypriot company asks the Registrar of Companies to strike it off the register under section 327 of the Companies Law, Cap. 113: the company's details, the date since which it has had no activity, a statement that it has no assets or debts and has met its obligations, who files the application, and the signatures. The Registrar publishes the coming strike-off in the Official Gazette, and the company is struck off three months later if no one objects. A company with assets or debts needs a liquidation by a licensed insolvency practitioner instead.

For a business or self-employed person in Spain ending a services or supply contract with another business: a Spanish letter giving notice of termination, choosing the ground (the right to terminate or withdraw that the contract gives, or the other party's breach under art. 1124 of the Spanish Civil Code), setting the effective date and asking for materials back and the final invoice. Sent by burofax with certified content and acknowledgement of receipt. In Spanish.

For a business or professional wanting to leave a contract with a supplier in Italy (cleaning, software, equipment rental, maintenance): a letter in Italian exercising the withdrawal the contract provides (art. 1373 of the Italian Civil Code), citing the clause, the notice, the effective date and the requests to close the relationship: final invoice, collection of equipment, return of data, an end to direct debits. Sent by PEC to the supplier's address in INI-PEC or by registered post. If the contract allows no withdrawal, this letter is not enough.

Ending a retainer or an ongoing service needs written notice within the period the contract sets — otherwise the contract renews and the charges carry on. The notice identifies the agreement, the termination date and the notice period, and settles the three things that are argued about afterwards: the final payment, the materials to be returned, and the accounts and access that have to be closed.

The minutes by which the partners of a Greek private company (IKE) in liquidation approve the closing balance sheet and the liquidator's work, decide how what remains is shared, discharge the liquidator, name who keeps the books and ask for the company to be struck off. Without this approval the IKE is not deleted from GEMI, the Greek business register. It is taken at a meeting called on 8 days' notice or in minutes signed by every partner.

For closing the voluntary winding-up of a French SAS, SASU, SARL or EURL once the assets are realised and the debts paid: approval of the final liquidation accounts, discharge of the liquidator and of their mandate, sharing of the balance among the members, custody of the records, finding that the liquidation is closed. The decision is taken by the sole member, the meeting or a deed signed by all. The liquidator then files the accounts and applies for deregistration online on the one-stop business formalities portal, after the legal notice. In French.

Spain's tax agency offers a free invoicing application (VERI*FACTU) on its website; you do not need DocMuse for this. For a self-employed person or business in Spain invoicing without software who must correct an invoice: the Spanish corrective invoice of art. 15 of Royal Decree 1619/2012, in its own series, naming the invoice corrected, the reason and the amounts by difference or by replacement; VAT, IGIC in the Canary Islands or IPSI. In Spanish.

The resolution of the sole member or the general meeting by which a dormant Romanian SRL is dissolved and wound up in one act, without a liquidator (art. 235 of Law no. 31/1990): the assets and debts, the statement that the debts are paid, how what is left is divided among the members, who keeps the records, and who handles the trade register.

The agreement by which a provider — a company or a registered sole trader — performs services for a client in Romania: what is and is not included, the term, the price and payment term, invoicing through RO e-Factura, acceptance and objections, the liability cap, force majeure and termination. Under the Romanian Civil Code a services contract is an antrepriză (art. 1851), and the agreement fills in what the law leaves to the parties.

For a business engaging another for a continuing service in Spain (cleaning, maintenance, IT support, marketing, consulting): a Spanish contract with scope, term and renewal, the price in words and figures, invoicing and the payment term within the 60-day limit of Spain's Law 3/2004, late-payment interest, confidentiality, personal data, termination for breach and the attempt to negotiate before going to court (Organic Law 1/2025). Signed in two copies. In Spanish.

For the members of an Italian S.r.l. appointing or removing the sole director or a board member: the minutes in Italian of the meeting, with chair and secretary, the call or a fully attended meeting, members present and their holdings, the vote, the director's details, term and pay, and the acceptance of office signed by the person appointed. No notary is needed; the appointment must be entered in the Companies Register within thirty days (art. 2383 of the Italian Civil Code) through the Comunicazione unica. The majorities are those in the articles or, failing them, art. 2479-bis.

An agreement between two businesses in Cyprus for the supply of services under the Contract Law, Cap. 149: the services and what is excluded, term, fee plus VAT, invoicing and payment terms, complaints and corrections, independent performance, confidentiality, intellectual property in the deliverables, a liability cap and termination. Late payment carries the interest (ECB reference rate plus eight points) and the €40 of Law 123(I)/2012. It has no non-compete, which section 27 of Cap. 149 makes void, with narrow exceptions, and it needs no stamp duty.

A business's contract with a freelancer in Greece: the services, independence in time, place and means, the fee, invoicing, confidentiality, copyright and termination. The independence terms matter: under Greek Law 2639/1998 the contract is presumed to hide employment if the freelancer works personally, exclusively or mainly for the same client for nine consecutive months. It records whether the freelancer has only one or two clients, in which case they are insured like an employee (Law 4387/2016, art. 39(9)), and whether the 20% tax withheld on invoices above €300 applies (art. 64 of Law 4172/2013).

A contract between businesses in Greece for a piece of work or for services: what is and is not included, timing, the fee with e-invoicing, acceptance and objections, liability and its cap, copyright, termination. It states at the outset whether the contractor owes a result (a contract for work under art. 681 of the Greek Civil Code) or only careful performance of services — the choice that decides liability for defects. Late payment carries the interest and the €40 of Greek Law 4152/2013.

For a business or professional entrusting a continuing service to another business in Italy (cleaning, maintenance, IT support, consulting): an Italian contract covering scope, duration, price, e-invoicing through the SdI, payment term, late-payment interest under Legislative Decree 231/2002, the provider's duties, confidentiality and withdrawal on notice, specifically approved (arts. 1341–1342 of the Italian Civil Code). No exclusive jurisdiction or penalties. Signed in two copies, or digitally, with each party also signing the approval of clauses.

For professionals and self-employed workers in Italy asking to be paid before invoicing: the Italian fee notice (avviso di parcella) lists the work, the fee, any pension contribution, VAT and withholding tax, the total and the IBAN, and asks for payment by a date. It has no tax value and is not an invoice: anyone with a VAT number issues the electronic invoice through the Exchange System (SdI) on payment; anyone without one gives an occasional-work receipt. Sent by e-mail, PEC or registered post.

For the liquidator of an Italian S.r.l. whose liquidation is complete: a document in Italian summarising the assets realised, debts paid, costs and remainder, stating what each member receives (the distribution plan, art. 2492 of the Italian Civil Code) and setting out the liquidator's statements. The final accounting statements and, where appointed, the auditors' report are attached. It is filed with the Companies Register: for ninety days each member may object, then the accounts are deemed approved (art. 2493) and the company's removal from the register is requested.

For the annual ordinary general meeting of a French SAS or SARL, or the sole member's decision in an SASU or EURL: approval of the year's accounts, allocation of the profit or loss with the legal reserve, statement of the dividends of the three previous years, related-party agreements where there are any, powers to file. To be held within six months of the year end. The accounts are then filed online on the one-stop business formalities portal within a month of approval. In French.

A contract between two businesses in Germany for a defined result — software, a website, an expert report, a concept, a repair or an installation — that the contractor answers for (a Werkvertrag under §§ 631 ff. of the German Civil Code, BGB). It includes the specification and agreed quality, a completion date, an acceptance procedure with the deadline of § 640(2) BGB, the fee falling due on acceptance, rights for defects, termination, usage rights in the work, confidentiality and a liability cap. Not for construction contracts, nor for making movable goods, which sales law governs. In German.

A Cypriot business's agreement with a self-employed person who provides services as an independent contractor: the services, independence over when, where and how the work is done, tax and Social Insurance as the contractor's responsibility, fee and invoicing, expenses, confidentiality, intellectual property and termination. The label alone is not enough: if in practice the contractor works like an employee, the relationship may be treated as employment, so the agreement sets out how the work is actually done. It has no non-compete (section 27 of Cap. 149).

A Polish contract for a specific, verifiable result — a design, a text, software, an object: the work and its requirements, the deadline, a lump-sum fee in words, acceptance by protocol, remedying defects and warranty, the right to withdraw for delay, and transfer of copyright on the named fields of exploitation. It reminds a business client to report the contract to ZUS on the RUD form.

A resolution of the management board of a Polish limited company (sp. z o.o.) moving its address within the town of its registered seat: the resolution number, company name and KRS number, the new address, the effective date, the vote and the board members' signatures. The articles name only the town, so no shareholders' meeting or notary is needed — but the change must be filed with the KRS within 7 days, and only electronically.

For the sole director or board of an Italian S.r.l. whose articles name only the municipality (Comune) as its seat: the decision in Italian moving the registered office to a new address in the same Comune, without a notary (art. 111-ter of the implementing provisions of the Italian Civil Code), with the effective date and the instruction to file the statement with the Companies Register through the digitally signed Comunicazione unica. If the articles give the full address, or the office moves to another Comune, the articles must be amended before a notary, which this document does not cover.

The contract between a client and a contractor for a specific piece of work — a repair, a translation, a design, a course, anything given to a person rather than to a company. The weak point of most such contracts is vagueness: without a precise description of the work, a deadline and criteria for acceptance, there is no way to prove what was agreed. Here all three are separate fields rather than free text.