Browse the archive

A request to an Austrian employer to agree the dates of your annual leave under § 4(1) of the Austrian Leave Act (UrlG): the period, the number of days — counted as Werktage (Monday to Saturday) or as working days, as your workplace counts them — the leave year and who covers for you. In Austria leave is agreed, not granted: below the letter, both sides sign the leave agreement or record different dates. No form is prescribed; the signed sheet proves the agreement. In German, ready to print and sign.

The letter to an Austrian employer for the Papamonat, a father's month off at the birth under § 1a of the Fathers' Leave Act (VKG), in three versions: the advance notice at least three months before the due date, the notice of the start after the birth (within a week of it), and the notice after a premature birth that left no time for advance notice. With due date, start and end of the leave and a receipt block. The Papamonat is unpaid; the family time bonus (Familienzeitbonus) is claimed separately from the health insurer, usually the ÖGK. In German.

The written request a club, nursery, school, youth-welfare provider or other organisation in Germany gives an employee or volunteer so that they can apply for an extended certificate of good conduct (erweitertes Führungszeugnis): under § 30a(2) of the Federal Central Criminal Register Act (BZRG), it is issued only to someone who presents such a request, in which the organisation confirms that the conditions of § 30a(1) are met. It names the organisation, the person and the activity, gives the statutory ground as a choice and says whether the work is voluntary, for a fee waiver. In German.

A request to a German employer for annual leave (Erholungsurlaub) over set dates, with the number of working days and who covers the work, citing § 7(1) of the Federal Leave Act (BUrlG): the employee's wishes must be followed unless urgent operational needs, or colleagues with a socially stronger claim, stand in the way. It says the leave starts only once approved, and leaves room below for the employer's decision. No form is prescribed: e-mail it or hand it in. In German.

The request to a Romanian school for a transcript — the marks for each year of study — or a duplicate of a lost or damaged certificate: the years and class, the document wanted, its purpose and the name used while studying. For a duplicate of a lost diploma, the loss is first published in the Monitorul Oficial and a notarial declaration made, and the request attaches both.

The agreement with a PFA or another independent professional in Romania, written so that the relationship stays a collaboration, not employment: the provider sets their own hours and place, works with their own means, may have other clients, bears the risks and pays their own tax and contributions. The Tax Code treats as wages the income from work that fails at least four of its seven tests of independence.

The authorisation by which a vehicle's owner in Romania lets someone else drive and use it for a set period and area — a trip abroad, a family member, an employee. It says what the authorised driver may do, what they may not — sell or hire out the vehicle — and who answers for fines. For leaving the country it is often required with a notarised signature.

An employee's request for parental leave in Poland: the child and date of birth, the length in weeks, the dates, what the other parent has taken, and the attachments. Parental leave is 41 weeks for both parents together (43 for more than one child), 9 weeks of which are reserved for each parent. The request goes in at least 21 days before the leave starts.

Where a diploma is lost, destroyed or damaged, a duplicate is issued from the register held by the school or university. The application identifies exactly which diploma is wanted — year of completion, course, registration number if known — because the issuer searches an archive rather than a name. A fee is usually payable and a declaration of the circumstances required.

These certificates are requested from an employer when retiring or when proving length of service: UP-2 shows insurable income, UP-3 the length and category of service. They are two different documents, issued separately, so mark which of them you need. If the employer no longer exists, they are sought from the regional archive rather than from the employer.

Paid leave under Art. 157 of the Labour Code is due on specific occasions — getting married, donating blood, the death of a close relative, attending court. It is separate from annual leave and is not deducted from it. The number of days is set by the Act and may be increased by a collective agreement, which is why it is a field here rather than an assumption.

Decree no. 2017-1820 of 29 December 2017 publishes free model dismissal letters on Légifrance, whose outline this document follows. It is the letter by which a French employer notifies an employee of dismissal for personal reasons (misconduct, serious or gross misconduct, professional inadequacy) in mainland France or an overseas department other than Mayotte: precise reasons, notice, suspension, end-of-contract documents and the request for details (articles L. 1232-6 and R. 1232-13 of the Labour Code). Sent by registered post with proof of receipt, at least two working days after the meeting and, for misconduct, within one month. In French.

The French labour ministry's Code du travail numérique offers a free model invitation on code.travail.gouv.fr. This document is the letter by which an employer invites an employee it is considering dismissing for personal reasons, disciplinary or not, in mainland France or an overseas department other than Mayotte: the purpose, date, time and place of the meeting, the employee's right to be accompanied, and where the list of employee advisers can be seen (articles L. 1232-2, L. 1232-4 and R. 1232-1 of the Labour Code). Sent by registered post or handed over against a receipt, at least five working days before the meeting. In French.

For an employee in Spain who needs to change working hours, how they are spread or to work remotely in order to care for children or relatives, without cutting hours or pay. The request asks for the adaptation of art. 34.8 of the Spanish Workers' Statute, explains the need and recalls that the employer must negotiate for up to fifteen days and answer in writing. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

For anyone who works or has worked as an employee in Italy and asks the employer, including a former one, for copies of the payslips for certain months and of the yearly tax certificates (Certificazione Unica) for certain years: for a mortgage, the NASpI unemployment benefit, a tax return or to check what was paid. A payslip is due with every payment (Italian Law 4/1953), and the request also counts as access to one's own personal data (art. 15 GDPR), answered within one month. Send it by registered post, PEC or by hand. In Italian.

For an employee in Italy who has received a disciplinary charge letter and wants to answer in writing within the five days set by art. 7 of the Italian Workers' Statute, or the longer period of the collective agreement. The letter refers to the charge, sets out the explanation written by the employee and can ask for an oral hearing, also with a union representative. Hand it over with the copy signed, or send it by registered post or PEC. In Italian.

An employee in Austria who falls ill on holiday does not lose the days: if the illness lasts more than three calendar days, the days of incapacity are not counted against the holiday entitlement (§ 5 UrlG, the Austrian Holiday Act). The employer must be told without delay after three days, and a doctor's confirmation shown on returning to work. This letter records both, with the holiday dates and the start and expected length of the incapacity, without a diagnosis — and a choice for illness abroad, where an official confirmation or a hospital's confirmation is needed. In German.

An invoice template for Austrian small businesses (Kleinunternehmer) that charge no VAT: with the note on the exemption under § 6 Abs 1 Z 27 of Austria's VAT Act (UStG 1994), both parties' names and addresses, invoice number, date, the goods or services and the total. Since 1 January 2025 the exemption applies up to €55,000 gross annual turnover, with a 10 % tolerance in the current year, and small businesses may use the simplified invoice above €400 too. VAT shown by mistake is owed because of the invoice until the invoice is corrected (§ 11 Abs 12 UStG). In German.

The written agreement on care leave (Pflegekarenz, § 14c of the Austrian Employment Contract Law Adaptation Act, AVRAG) or reduced hours for care (Pflegeteilzeit, § 14d AVRAG) to look after a close relative: the relative and their care allowance level, the kind, start and end — one to three months — the hours during part-time (not below ten) and the return. The law requires writing: both sign by hand or with a qualified electronic signature. The care leave allowance (Pflegekarenzgeld) is claimed separately from the Sozialministeriumservice. In German.

A letter by which an employee in Austria gives the employer a concrete final deadline (Nachfrist) for pay withheld, announcing that the employee will leave early if it is not paid (§ 26 Z 2 AngG; for blue-collar workers § 82a lit d GewO 1859). Leaving over unpaid wages without such a deadline has been held unjustified, so this letter is the first step. It also meets the forfeiture deadlines of the collective agreement. With a receipt for hand delivery. In German.

The letter asking your former school in Germany for a replacement (Zweitschrift) of a lost or damaged certificate, such as the Abitur certificate or a school-leaving certificate. It names the certificate, the year it was issued, the years at the school and your name at the time, asks for your present name after a change of name, and asks about any fee beforehand. If the school has closed, it goes to the school that keeps its records or to the school administration of its operator. Each Land sets its own fees and procedure; in Brandenburg the school offices take applications on their own form. In German, ready to print, sign and send.

For an employee in Spain who needs a few days or weeks off without pay. The request asks the employer for unpaid leave on stated dates, under the collective agreement or as an agreement, because the Spanish Workers' Statute gives no general right to it, and asks for a written answer. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

For a mother, father or other parent working in Spain who will take leave for a birth, adoption, guardianship or foster care. The letter tells the employer, with the fifteen days' notice of art. 48.4 of the Spanish Workers' Statute, in which weeks the leave will be taken after the six compulsory ones. The benefit is claimed separately, free of charge, from the INSS. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

For a parent, or an adult pupil, who needs a certificate of school attendance (for the CAF, an employer, a grant body), a leaving certificate after a move, the transfer of the school file to the new school, or a copy of the school report book. The certificate is often a free download from the school's digital workspace (ENT), and the report book from ÉduConnect: check there first. In French, the letter to the head identifies the pupil, the document wanted and who it is for.