Vehicles: templates and forms

A Greek private agreement for selling a used car between individuals, written for the rule that applies now: the agreement does not transfer the car. Ownership passes with the digital transfer on gov.gr, the only route between private persons since 27 April 2026. So it binds the seller to start the transfer and the buyer to accept it by a set date and within 30 days of handover, before the seller's insurance lapses, and puts fines on the buyer from handover. It gives the price in words, the known defects and the two-year limitation period of art. 554 of the Greek Civil Code, and can be signed online on docs.gov.gr.

A private agreement for the sale of a used car or motorcycle between individuals in Cyprus: the vehicle, the price and payment, handover, condition and known defects. The agreement does not change the registered owner — that is done with form TOM 9Γ at the Road Transport Department or a citizen service centre (KEP), with insurance in the buyer's name. So it binds both to complete the transfer by a set date, records the vehicle's status as to manufacturer recalls, which the Department has checked since February 2025, and puts fines on the buyer from handover.

A Polish agreement for the private sale of a used car: the parties, make and model, VIN, registration number, mileage, known defects, the price in figures and words, and handover with the documents and keys. It also sets out what each side must do afterwards: the seller tells the district office within 30 days and the insurer within 14, the buyer registers the car within 30 days and pays 2% tax on civil-law transactions within 14. No notary is needed.

For a private person selling or buying a used car or motorbike in Italy: the contract between the two parties, in Italian, setting out the vehicle, price, payment, handover, mileage, known defects and the choice on the warranty against defects (arts. 1490–1495 of the Italian Civil Code). It does not replace the transfer of ownership: the seller has the signature on the declaration of sale authenticated at an STA (vehicle registration desk), a notary or, for an old paper certificate, the Comune, and the buyer has it entered in the PRA register within 60 days.

For selling or buying a used car or motorbike between private persons in France. The official steps stay free and compulsory: the transfer certificate (Cerfa no. 15776*02), the seller's online declaration on the France Titres (ANTS) site within fifteen days, the crossed-out registration certificate. This contract comes on top of them: vehicle, mileage, price and payment, date and hour of handover, known defects, the hidden-defects warranty kept or limited (articles 1641 and 1643 of the French Civil Code), each side's steps. Signed in two originals. In French.

A contract for selling a used car or motorcycle between private individuals in Germany, under the German Civil Code (BGB). The exclusion of liability for defects is worded the way German courts uphold it: it does not cover fraud or a guarantee (§ 444 BGB), nor the seller's statements on mileage, accident damage, previous keepers and known defects, which stand in a section of their own. It also records the check of the registration certificate Part II, the date and hour of handover, retention of title, re-registration and the notice of sale. In German, for both parties to print and sign.

Signatures on a contract for the sale of a registered vehicle are certified by a notary, and the notary draws up the contract on a form of their own — this text does not replace it. Its use is beforehand: to settle the price, the date and exactly what is handed over, and to see what the seller is declaring, before you sit down in front of the notary.

A handover record for a car sold privately in Germany, the companion to the sale contract. It records the date and hour of handover, the mileage, the fuel or charge level, visible damage, the keys and papers handed over (registration certificate Parts I and II, roadworthiness test report) and the price paid. It matters because tax, insurance and the registration stay with the seller until the notice of sale reaches the registration office. In German, for seller and buyer to print and sign.

For two private individuals selling and buying a used car or motorbike in Spain: the contract with the vehicle's details, the price in words and figures, the date and time of handover, the roadworthiness test (ITV), known defects, charges and the steps with Spain's traffic authority (DGT). The buyer applies for the change of keeper within 30 days and pays the transfer tax (ITP) in their region; the seller notifies the DGT of the sale. Signed in duplicate, on every page, one copy each. In Spanish.

A letter telling your motor insurer in Germany that you have sold the car, as § 97 of the German Insurance Contract Act (VVG) requires without delay: the vehicle, plate, policy number, date and hour of handover, and the buyer's name and address. The policy passes to the buyer with the car (§ 95 VVG); without the notice the insurer may be free from liability for later losses. It asks for a final account, the refund of any credit and confirmation of receipt. In German, to send by post or as a PDF by e-mail.

The contract for a private sale of a used car in Austria: the vehicle with its chassis number, Typenschein or data extract and next roadworthiness test under § 57a KFG (the Pickerl), price and payment, the seller's statements on mileage, accidents and known defects, the exclusion of warranty with its limits under Austria's Civil Code (ABGB), and an express choice on roadworthiness. With the date and hour of handover, deregistration under the Austrian Motor Vehicles Act (§ 43 Abs 4 KFG) and who answers a driver enquiry until then. Not for a dealer sale. In German, ready to print twice and sign.

The record that seller and buyer fill in together when a sold car changes hands in Austria: date and exact hour, mileage, fuel or charge level, visible damage, whether the car is roadworthy, papers handed over — Typenschein or data extract, Zulassungsschein, the latest roadworthiness report under § 57a KFG (the Pickerl) — and keys, and whether the car is handed over deregistered or still registered. The hour matters: until deregistration the seller remains the registered keeper and receives every driver enquiry. Goes with the sale contract. In German, ready to print and sign by both.

The record made when a car changes hands — on a sale, at the start of a rental, or on collection after a repair. The odometer reading and the description of the visible damage at that moment are the only things that later tell existing damage apart from damage caused since. The record also lists what was handed over: keys, registration document, insurance policies, tyres, jack, first-aid kit.

A car owner's authorisation for another person to drive it for a set time and in a set territory — for a trip abroad, or when lending the car to family or an employee. It gives both people's details, the vehicle, the OC policy, what is authorised, and states plainly that selling or passing the car on is not. There is room below the signature for notarisation, which some non-EU countries require.

The record that goes with a vehicle sale contract in Romania and notes what was actually handed over: the date and hour, the odometer reading, the keys, the documents and the vehicle's condition, with the defects the buyer was told of. The hour matters: until the vehicle is registered in the buyer's name, fines reach the seller, and the record shows who was driving.

A document by which a car's owner in Greece lets someone else drive it for a set period and in set countries — a trip abroad, a family member, a colleague. It states what the driver may do, what not (sell, hire out, hand the car to anyone else), and who bears fines, with a summary in English. The gov.gr e-authorisation is free: paste this text into its free-text box, or sign the PDF and have the signature certified on docs.gov.gr or at a citizens' service centre (KEP). For travel abroad, check what the destination country requires.

Three days from service: that is all the time the new Greek Road Traffic Code allows for objecting to a traffic ticket (art. 107 of Law 5209/2025), and this document is written to be filed the same day. It goes to the authority of the officer who recorded the offence, electronically or, where that is not possible, by any other suitable means, with the ticket's details, the grounds, the evidence and, if someone else was driving, who. Camera fines are objected to through Gov.gr Wallet within the same three days. The old half-fine for paying within ten days no longer exists.

The seller's letter to their motor insurer in Greece after the car's digital transfer. A Greek policy neither passes to the buyer nor needs cancelling: it lapses by law 30 days after ownership or possession of the car passes (art. 8(2) of Presidential Decree 237/1986), and the insurer must return the unearned premium for the rest of the period. The letter identifies the policy and the vehicle, gives the dates of handover and transfer with the gov.gr certificate, and asks for the refund to an IBAN and for written confirmation of when cover ended.

For anyone who receives a notice or payment demand for Italian car tax (bollo auto) that is not owed: already paid, time-barred, vehicle not registered to them or exempt. The request, in Italian, asks the Region's tax office, or the body named on the notice, to cancel it on review; many Regions offer a free form or online service, to be preferred where it exists. In Friuli Venezia Giulia and Sardinia the tax is collected by the Agenzia delle Entrate, in Trentino-Alto Adige by the Province. No stamp duty; send by PEC, registered post or by hand. It does not stop the 60 days for an appeal.

The agreement by which you let another person drive your car — family, friends or acquaintances — including trips abroad: period, purpose, countries allowed, the licence check under § 103 Abs 1 Z 3 of the Austrian Motor Vehicles Act (KFG), insurance and any restricted driver group, costs, fines and damage, handover and return. Until the car comes back, you name the user in reply to a driver enquiry under § 103 Abs 2 KFG. At the end, a separate permission to drive with a short English summary, to carry in the car. In German, ready to print and sign by both.

The contract for letting out a passenger car between private individuals. The terms that are usually missing, and that later cause the argument, are separate clauses here: who is allowed to drive the car, how far it may be taken, whose account the fuel is on, and who pays the fines for offences committed during the term — including the ones that arrive months later.

For anyone who has had a road accident in Spain with damage to their vehicle: the letter to their own insurer or to the other vehicle's insurer that reports the accident, describes the damage to property, claims the amount and invites a settlement before court, as Spanish Organic Law 1/2025 requires. The policyholder must report the accident within seven days (art. 16 of the Spanish Insurance Contract Act). Sent by burofax with certified content. Not for personal injury claims. In Spanish.

The letter telling your motor liability insurer in Austria that you have sold your car, as § 71 of the Austrian Insurance Contract Act (VersVG) requires: with the policy number, plate, chassis number, date and hour of handover, the buyer's name and address and the day of deregistration. It asks for the premium to be settled and prepaid premium refunded to your account, or for the policy to move to a replacement car, and for a confirmation of your claims record. Austria has no notice of sale to an authority. In German, ready to print, sign and send by registered post.

An agreement for lending your car in Germany to someone else, such as family or friends, with an authorisation to drive it, including abroad. It records the check of the driving licence (§ 21 of the German Road Traffic Act, StVG), the insurance and whether the driver is covered, the period, purpose and permitted countries, and sets out who pays for fuel, tolls, fines, damage, the insurance excess and any loss of no-claims discount. The authorisation at the end, with a short English summary, serves as proof at checks. In German, to print and sign.