Moldova: templates and forms

The demand by which a Moldovan company or individual entrepreneur asks a business customer to pay overdue invoices within the time it sets. It claims the principal, in figures and in words, the late-payment interest of art. 942 of the Moldovan Civil Code — the National Bank's base rate plus 9 points a year — and the minimum compensation for recovery costs (art. 945), then announces a court order (ordonanță judecătorească, art. 345 of the Civil Procedure Code) or a claim at the local court. It is sent by registered post with acknowledgement of receipt.

The complaint in which a bank customer in Moldova disputes a fee, a payment, a blocked card or account or a loan term and asks for a solution: the product, the facts and the result sought. Under the National Commission for Financial Markets' regulation in force from 1 October 2026, the bank gives a reasoned answer within 15 working days; after that the customer may turn to the Commission (CNPF). It is handed in at a branch for registration or sent by registered post.

A lease of a home in Moldova with no end date, between a landlord and a tenant who are private individuals. Either side may end it with three months' notice (art. 1281 of the Civil Code); it also covers rent, charges, the deposit and its return within 30 days, each side's duties and the handover record. A lease of a home must be in writing; it is signed by hand in two copies.

The objection by which an individual in Moldova challenges a decision of the State Tax Service (SFS) setting taxes or other tax liabilities, within 30 days of being notified of it (art. 267¹ of the Tax Code). It states the decision, the tax, the amount disputed and the grounds, and asks for the decision to be set aside in full or in part. Filed with the SFS for registration, by registered post, or by e-mail with a qualified electronic signature.

The record the tenant and landlord sign when a rented home in Moldova is handed back at the end of a lease: the state of the rooms compared with the move-in record, meter readings, keys returned, damage beyond normal wear (art. 1265 of the Civil Code), the tenant's objections and what happens to the deposit — returned in full, in part, or still in dispute. Signed in two copies.

The complaint in which a consumer in Moldova asks the seller to repair or replace a non-conforming product free of charge, under Law no. 105/2003 on consumer protection: the product, the date and price of purchase, what is wrong and the remedy chosen. The remedy is due within 14 calendar days of telling the seller and handing over the product; after that the consumer may ask for a price reduction or a refund. It is handed in at the shop for registration or sent by registered post with acknowledgement of receipt.

The contract between a business and an independent entrepreneur (a freelancer) registered with Moldova's Public Services Agency, with an IDNO, under the regime in force since 1 January 2026 (Law no. 228/2025). It sets out the services, the term, the price in figures and in words, acceptance, the late-payment interest of art. 942 of the Moldovan Civil Code and, in its own section, the provider's independence (art. 1329): own organisation, own means, freedom to work for other clients. It is signed in two copies, by hand or with a qualified electronic signature.

The request by which an employee in Moldova asks the employer for leave without pay, for the dates and the reason given. The Moldovan Labour Code allows unpaid leave of up to 120 calendar days, for family or other good reasons, on the employee's written request and with the employer's consent (art. 120). It is handed to the employer for registration, and the leave is granted by order.

The request by which a patient, their legal representative or their attorney asks a medical institution in Moldova for a copy of the medical file, test results or discharge summary. Law no. 263/2005 gives patients unlimited access to their own medical data and the right to a copy of any part of their file (art. 11). It is handed in at the institution's registry, addressed to its head, with a copy of an identity document; keep the copy with the registration number.

The petition by which an employee or former employee reports an employer's breaches to Moldova's State Labour Inspectorate — unpaid wages, work without a written contract, overtime, refused leave, safety at work — and asks for an inspection and a written answer. It carries what the Administrative Code requires: the petitioner's name and address, the object and reasons, and a signature; an anonymous petition is not examined. The free route is the lucrezlegal.md platform; on paper it is handed in or sent by registered post, and by e-mail only with a qualified electronic signature.

The written contract by which one private individual sells another a car or other vehicle registered in Moldova: the vehicle and its identification number, the price in figures and in words, payment, handover with the keys and papers, the seller's statements and the transfer at the Public Services Agency (ASP). A separate slip confirms receipt of the price. It can be attached in ASP's online service or presented at the counter; the seller informs the motor insurer (Law no. 106/2022).

The letter by which a former tenant of a home in Moldova asks the landlord for the deposit back after handing back the home and the keys. It states the amount, the account and a 15-day deadline, disputes unjustified deductions — a tenant does not answer for normal wear (art. 1265 of the Civil Code) — and gives notice of a court order or a claim, with late-payment interest. Sent by registered post with acknowledgement of receipt.

The receipt in which a borrower in Moldova confirms having received a sum of money as a loan from a private individual, acknowledges the debt and undertakes to repay it: both parties with their IDNP, the amount in figures and in words, the date received, the repayment date and, where there is one, the schedule and the interest. The courts accept such a receipt as written proof of the loan. The borrower signs it, and the lender keeps the original.

The written demand by which an employee or former employee asks an employer in Moldova for wages and other sums not paid on time, month by month, by a set date. It cites the extra 0.3% a day the Moldovan Labour Code adds when the delay is the employer's fault (art. 330) and the three years a court claim has (art. 355). It is handed in for registration or sent by registered post with acknowledgement of receipt, and proves that payment was asked for before a petition to the State Labour Inspectorate.

The request by which an employee in Moldova asks for paid annual leave for the dates chosen, under the leave schedule or outside it with the employer's agreement. Leave is at least 28 calendar days, public holidays not counted (art. 113 of the Moldovan Labour Code); it can be split on written request if one part is at least 14 calendar days, and holiday pay is due at least three calendar days before the leave starts (art. 117). It is handed to the employer for registration.

The decision of the sole member, or the resolution of the general meeting, by which a Moldovan limited liability company (SRL) changes its registered office (Law no. 135/2007, Civil Code art. 183). It approves the new address, states the company's right to use the premises — a lease, a loan for use or ownership — amends the act of incorporation where it states the office, and empowers someone to register the change with the Public Services Agency (ASP) and publish the notice in the Official Gazette. ASP's application form is free on asp.gov.md.